Data Entry Associate II

HKA Enterprises; Groton (CT); On-site; USD 28,000 - 30,000; Full time

Job summary

HKA Enterprises in Groton, CT seeks a detail-oriented Data Entry Specialist to support maintenance and calibration data management within CMMS systems. You will enter, verify, and maintain equipment data, ensure accuracy and GDP compliance, and collaborate with cross-functional teams.

Qualifications include data entry experience, CMMS familiarity (EAMS/Maximo/SAP), understanding of asset lifecycle, and strong Excel skills.

Qualifications

• Experience with data entry and data verification.
• Familiarity with CMMS platforms such as EAMS, Maximo, SAP.
• Understanding of equipment lifecycle concepts and asset management.
• Ability to build and maintain equipment hierarchies.
• Experience verifying maintenance and calibration records against source documents.
• Strong attention to detail and commitment to data integrity.
• Ability to identify and resolve data discrepancies.
• Strong organizational, communication, and teamwork skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of GDP preferred.
• Experience in a regulated environment (pharmaceutical, biotechnology, manufacturing, or life sciences) is a plus.

Responsibilities

• Enter and verify equipment, calibration, and maintenance data.
• Build and maintain equipment hierarchies in CMMS systems.
• Review source documents and validate maintenance and calibration records.
• Identify, investigate, and report data discrepancies and inconsistencies.
• Follow established naming conventions, data standards, and GDP.
• Generate basic reports and support document management activities.
• Maintain accurate equipment and asset records throughout the equipment lifecycle.
• Collaborate with maintenance, calibration, engineering, and other cross-functional teams to ensure complete and accurate data.

Skills

Data entry

Data verification

CMMS

Excel

GDP

Regulated environment

Tools

EAMS

Maximo

SAP

Job description

Position Summary

We are seeking a detail-oriented Data Entry Specialist to support maintenance and calibration data management activities. This role will focus on entering, verifying, and maintaining equipment data within computerized maintenance management systems (CMMS) while ensuring accuracy, compliance, and data integrity.

Key Responsibilities

• Enter and verify equipment, calibration, and maintenance data.
• Build and maintain equipment hierarchies in CMMS systems.
• Review source documents and validate maintenance and calibration records.
• Identify, investigate, and report data discrepancies and inconsistencies.
• Follow established naming conventions, data standards, and Good Documentation Practices (GDP).
• Generate basic reports and support document management activities.
• Maintain accurate equipment and asset records throughout the equipment lifecycle.
• Collaborate with maintenance, calibration, engineering, and other cross-functional teams to ensure complete and accurate data.

Qualifications

• Experience with data entry and data verification.
• Familiarity with CMMS platforms such as EAMS, Maximo, SAP, or similar systems.
• Understanding of equipment lifecycle concepts and asset management.
• Ability to build and maintain equipment hierarchies.
• Experience verifying maintenance and calibration records against source documents.
• Strong attention to detail and commitment to data integrity.
• Ability to identify and resolve data discrepancies.
• Strong organizational, communication, and teamwork skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of Good Documentation Practices (GDP) preferred.
• Experience in a regulated environment (pharmaceutical, biotechnology, manufacturing, or life sciences) is a plus.

Key Competencies

• Attention to DetailData Integrity FocusAnalytical ThinkingProblem SolvingTeam CollaborationAccountabilityOrganization and Time Management

This contract position offers an excellent opportunity to support maintenance and calibration operations while helping ensure the accuracy and reliability of critical equipment data.

Pay range $20.00 - $21.75 per hour