Maintenance Coordinator - Scheduling & Safety for Senior Living

Friendship Village of South Hills; United States; On-site; USD 28,000 - 38,000; Full time

Job summary

Lifespace Communities is seeking a Maintenance Coordinator at our Pennsylvania location to manage work orders, track progress, and coordinate service providers. You will support preventive maintenance and uphold safety standards across the facility.

The role requires experience in admin support and scheduling tools, plus knowledge of safety regulations. Join a mission-driven team focused on resident well-being and reliable operations.

Qualifications

• Experience in administrative support or similar field.
• Familiarity with scheduling and management software and tools.
• Knowledge of safety regulations and preventive maintenance practices.

Responsibilities

• Receive, prioritize, and manage work orders to ensure timely and effective maintenance response.
• Track progress and completion of maintenance activities.
• Track inventory of necessary maintenance supplies and equipment.
• Order and replenish materials as needed to support ongoing operations.
• Receive estimates on approved projects, organize via spreadsheet and submit project through system in accordance with company protocols.
• Coordinate and schedule repair activities to minimize downtime and disruption to plant operations.
• Support the director with contractor communications and coordinating service providers to schedule maintenance and repair activities.
• Assist in maintaining a preventive maintenance schedule to ensure timely completion of routine tasks.
• Maintain accurate records of maintenance activities, including work orders, supply usage, contractor engagements, and preventive maintenance schedules.
• Assist in departmental maintenance activities to comply with relevant safety regulations and industry standards.
• Promote a culture of safety within the maintenance team.

Skills

Admin support

Scheduling software

Safety regulations

Tools

Scheduling software

Job description

Lifespace Communities is seeking a Maintenance Coordinator at our Pennsylvania location to manage work orders, track progress, and coordinate service providers. You will support preventive maintenance and uphold safety standards across the facility.

The role requires experience in admin support and scheduling tools, plus knowledge of safety regulations. Join a mission-driven team focused on resident well-being and reliable operations.