Maintenance Coordinator: Scheduling, Safety & PM Lead

Lifespace Communities; Upper St. Clair (Allegheny County); On-site; USD 28,000 - 39,000; Full time

Job summary

Lifespace Communities in Upper St. Clair, PA, is seeking a Maintenance Coordinator to support Friendship Village of South Hills. The role handles work orders, schedules repairs, and coordinates service providers to keep operations running smoothly.

You will assist in preventive maintenance, maintain records, and help ensure safety standards. Experience in admin support and familiarity with scheduling tools are preferred; the team emphasizes a purpose-driven environment and resident-focused

Qualifications

• Experience in administrative support or similar field.
• Familiarity with scheduling and management software and tools.
• Knowledge of safety regulations and preventive maintenance practices.

Responsibilities

• Receive, prioritize, and manage work orders to ensure timely and effective maintenance response. Track progress and completion of maintenance activities.
• Track inventory of necessary maintenance supplies and equipment. Order and replenish materials as needed to support ongoing operations.
• Receive estimates on approved projects, organize via spreadsheet and submit project through system in accordance with company protocols.
• Coordinate and schedule repair activities to minimize downtime and disruption to plant operations.
• Support the director with contractor communications and coordinating service providers to schedule maintenance and repair activities.
• Assist in maintaining a preventive maintenance schedule to ensure timely completion of routine tasks.
• Maintain accurate records of maintenance activities, including work orders, supply usage, contractor engagements, and preventive maintenance schedules.
• Assist in departmental maintenance activities to comply with relevant safety regulations and industry standards. Promote a culture of safety within the maintenance team.

Skills

Admin experience

Scheduling software

Safety knowledge

Job description

Lifespace Communities in Upper St. Clair, PA, is seeking a Maintenance Coordinator to support Friendship Village of South Hills. The role handles work orders, schedules repairs, and coordinates service providers to keep operations running smoothly.

You will assist in preventive maintenance, maintain records, and help ensure safety standards. Experience in admin support and familiarity with scheduling tools are preferred; the team emphasizes a purpose-driven environment and resident-focused