Maintenance Coordinator

Virginia Transportation Corporation; Parsons (TN); On-site; USD 42,000 - 66,000; Full time

Job summary

WM Management in Parsons, TN is seeking a Maintenance Coordinator to organize work orders, preventive maintenance schedules, and records to ensure timely equipment and facility service.

The role requires a high school diploma, strong organizational skills, and the ability to manage multiple tasks with basic computer applications, including coordinating service appointments and tracking parts.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and record-keeping abilities.
• Proficiency with basic computer applications and work-order systems.

Responsibilities

• Receive, log, prioritize, and track maintenance work orders with the supervisor.
• Maintain preventive maintenance calendars and notify staff of schedules.
• Monitor open requests, follow up on status, and communicate downtime.
• Order and track maintenance parts within approved purchasing limits.
• Coordinate service appointments, outside contractors, and equipment documentation.
• Maintain maintenance logs, service histories, and inspection records.
• Assist with tracking maintenance expenses and parts usage.
• Support safe work practices by routing maintenance concerns to appropriate personnel.

Skills

Organizational skills

Follow-up skills

Record keeping

Multitasking

Computer skills

Vendor communication

Maintenance terminology

Education

High school diploma

Job description

Maintenance Coordinator

WM Management Full Time Parsons, TN, US

ESSENTIAL DUTIES AND RESPONSIBILITIES:

“Essential functions” are the primary job duties an employee must be able to perform, with or without reasonable accommodation.

The Maintenance Coordinator supports the maintenance function by organizing work orders, preventive maintenance schedules, supplies, and records to help ensure timely and efficient equipment and facility service.

DUTIES AND RESPONSIBILITIES:

• Receive, log, prioritize, and track maintenance work orders in coordination with the supervisor.
• Maintain preventive maintenance calendars and notify responsible staff of scheduled tasks.
• Monitor open requests, follow up on status, and communicate anticipated equipment downtime.
• Order and track maintenance parts, materials, and supplies within approved purchasing limits.
• Coordinate service appointments, outside contractors, and equipment documentation.
• Maintain maintenance logs, service histories, equipment lists, and applicable inspection records.
• Assist with tracking maintenance expenses, parts usage, and recurring repairs.
• Support safe work practices by routing maintenance concerns promptly to appropriate personnel.

REQUIRED SKILLS & ABILITIES:

• Excellent organizational and follow-up skills.
• Ability to maintain accurate records and manage multiple priorities.
• Proficiency with basic computer applications and work-order tracking systems.
• Effective communication with maintenance, production, and outside vendors.
• Basic understanding of manufacturing equipment and maintenance terminology preferred.

EDUCATION & EXPERIENCE:

High school diploma or equivalent education required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

While performing the duties of this job, the employee is required to sit/stand for most of his/her job duties. There is the need to frequently walk. There will be a moderate amount of standing, stooping, kneeling, bending, lifting, and reaching for some of his/her job duties.

Visual requirements include reading off a computer screen as well as printed materials. A high degree of dexterity is required due to use of a telephone console.

Verbal and auditory requirements include the ability to communicate clearly over the telephone as well as in person.

There is a moderate level of grasping, lifting, pushing and/or pulling of objects of up to 45 lbs.

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them for the position if the work is similar, related or a reasonable requirement of the position. Additional duties may be assigned, and requirements may vary from time to time.