Maintenance Administrative Assistant

Byrne & Jones Construction; St. Louis (MO); On-site; USD 69,000 - 107,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision coverage

401(k) with strong company match

Paid time off and holidays

Opportunities for career growth

Job summary

A leading construction firm in St. Louis is seeking an Administrative Assistant to support the Safety & Maintenance Department. This role involves maintaining accurate records, managing inventory, and assisting with compliance documentation. Ideal candidates will have strong organizational and communication skills, with proficiency in Microsoft Office. The position offers comprehensive medical coverage, 401(k) matching, and opportunities for career growth.

Qualifications

• Strong organizational, communication, and computer skills.
• Ability to identify and troubleshoot minor issues.
• Familiarity with maintenance procedures and tools preferred.

Responsibilities

• Maintain records of maintenance activities, work orders, and inventory.
• Manage and organize files, both physical and digital.
• Track and order maintenance supplies and equipment.
• Schedule appointments, meetings, and repairs.
• Prepare reports on maintenance activities and costs.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Troubleshooting abilities

Job description

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Byrne & Jones Construction is the premier commercial site contractor in the St. Louis metro area. We have a reputation for excellence and deliver top-tier commercial asphalt, concrete, and site development services encompassing new construction and expert maintenance. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader for nearly 50 years.

We are looking for an Administrative Assistant to support the daily operations of the Safety & Maintenance Department by handling a variety of administrative and logistical tasks. This role will be responsible for maintaining accurate records, managing inventory and supplies, coordinating service schedules, and assisting with compliance documentation. This position is a vital part in ensuring smooth departmental operations, promoting a clean and safe working environment, and contributing to the overall effectiveness and efficiency of the Maintenance team.

Key Responsibilities:

Administrative Tasks:

• Maintaining records of maintenance activities, work orders, and inventory
• Managing and organizing files, both physical and digital
• Tracking and ordering maintenance supplies and equipment
• Analyzing asset data to assess costs and depreciation values
• Scheduling appointments, meetings, and repairs
• Preparing reports on maintenance activities and costs
• Managing and distributing information to staff

Maintenance Support:

• Working with in-house mechanics to create schedules, repairs, required equipment, and time entry
• Working with operations on prioritizing asset requirements
• Monitoring and maintaining fleet management
• Ensuring a safe and organized work environment

General Support:

• Pricing and sourcing parts; handling pickup & delivery
• Facilitating licensing, registration, plating, and inspections of company vehicles
• Providing general office support to the Safety & Maintenance team
• Coordinating with vendors and contractors as needed

Skills and Qualifications:

• Strong organizational, communication, and computer skills (including Microsoft Office) are essential.
• Ability to identify and troubleshoot minor issues.
• Effective communication with team members, supervisors, and other staff.
• Familiarity with general Equipment and Vehicle maintenance procedures, tools, and safety practices preferred.
• May require some lifting, bending, and standing for extended periods.
• Medical, Dental, and Vision: Comprehensive coverage offered for all full-time employees.
• 401(k): Strong company match to help you plan for the future.
• Work-Life Balance: Paid time off and holidays to support a healthy work-life balance.
• Career Growth: Opportunities for professional development and career advancement.

Byrne & Jones is an equal opportunity/affirmative action employer and are committed to maintaining a drug-free workplace.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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