Executive Administrator

C. S. McCrossan; Maple Grove (MN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Incentive plan eligible

Generous benefits package

Responsible Time Off (RTO) plan

Job summary

C. S. McCrossan, a family-owned construction company in Maple Grove, is seeking an Executive Administrator to provide essential administrative support to the ownership team. This role entails managing schedules, coordinating meetings, and maintaining office systems, all while upholding the company's core values of Safety, Professionalism, Teamwork, and Continuous Improvement. The ideal candidate will possess strong organizational skills and a background in customer service or administration, ensuring a respectful and collaborative work environment.

Qualifications

• Minimum of 5 years in customer service and/or administration required.
• Exceptional administrative and organization skills needed.
• Proficient in Microsoft Office suite.

Responsibilities

• Provide administrative support for the ownership team.
• Oversee office maintenance and procurement projects.
• Coordinate company meetings and communications.

Skills

Organizational skills

Time management

Communication

Attention to detail

Education

High School diploma or equivalent

Associate degree in a business-related field

Tools

Microsoft Word

Excel

Outlook

Power Point

Job description

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Are you looking for a highly visible and appreciated role with an established company known for its respectful and collaborative culture? The Executive Administrator role works closely with the ownership team and colleagues to provide office workspace that supports the company’s core values of Safety, Professionalism, Teamwork, and Continuous Improvement.

Who we are: C. S. McCrossan is a family-owned enterprise with over 60 years of history and investment in our industry and communities. Our core business is diversified highway and heavy civil contracting – managing major highway, bridge, and earthwork projects like the recent I-94 rebuild between Maple Grove and Rogers, and the current 494 expansion in Bloomington. We have also managed or joint ventured several light rail transit projects in the Twin Cities. McCrossan has affiliated companies providing aggregate and asphalt materials, steel pipe and rebar coating, and real estate investments. Our main office is in Maple Grove, with additional locations in Indiana, Kansas, and Arizona. We are known for our ethics and respectful work culture and recognized by our customers and business partners as an organization that is great to do business with and delivers what we promise.

Partnership: Work collaboratively with senior leadership and collegial staff to achieve shared goals.

Recognition: Your skills, abilities, and contributions will be highly valued as you play a key role in our continued success.

The Reward: We offer competitive compensation and benefits programs, including the following:

• Incentive plan eligible.

• A generous benefits package including medical, dental, Life/AD&D/LTD, Short-Term Disability, Flexible Spending Account, Health Savings Account, and 401k.

• A Responsible Time Off (RTO) plan that gives our team the flexibility to take time off when they need it, including 6 recognized holidays and 2 scheduled floating holidays.

• The chance to work with an organization that lives their core values.

Ready to make an impact?

Join us and contribute to the future of C. S. McCrossan!

Location: Maple Grove, MN

Pay Range: $50,000.00 - $60,000.00

Salary Interval: Salary

Application Instructions:

Are you looking for a highly visible and appreciated role with an established company known for its respectful and collaborative culture? The Executive Administrator role works closely with the ownership team and colleagues to provide office workspace that supports the company’s core values of Safety, Professionalism, Teamwork, and Continuous Improvement.

Who we are: C. S. McCrossan is a family-owned enterprise with over 60 years of history and investment in our industry and communities. Our core business is diversified highway and heavy civil contracting – managing major highway, bridge, and earthwork projects like the recent I-94 rebuild between Maple Grove and Rogers, and the current 494 expansion in Bloomington. We have also managed or joint ventured several light rail transit projects in the Twin Cities. McCrossan has affiliated companies providing aggregate and asphalt materials, steel pipe and rebar coating, and real estate investments. Our main office is in Maple Grove, with additional locations in Indiana, Kansas, and Arizona. We are known for our ethics and respectful work culture and recognized by our customers and business partners as an organization that is great to do business with and delivers what we promise.

Why join us?

Partnership: Work collaboratively with senior leadership and collegial staff to achieve shared goals.

Recognition: Your skills, abilities, and contributions will be highly valued as you play a key role in our continued success.

The Reward: We offer competitive compensation and benefits programs, including the following:

• Incentive plan eligible.

• A generous benefits package including medical, dental, Life/AD&D/LTD, Short-Term Disability, Flexible Spending Account, Health Savings Account, and 401k.

• A Responsible Time Off (RTO) plan that gives our team the flexibility to take time off when they need it, including 6 recognized holidays and 2 scheduled floating holidays.

• The chance to work with an organization that lives their core values.

Ready to make an impact?

Join us and contribute to the future of C. S. McCrossan!

Position_Description :

What you will be responsible for:

• Administrative support for the owners: coordinating their schedules; organizing and planning meetings; coordinating production of presentations; obtaining officer signatures, notarizing, routing, and storage of legal documents and agreements.

• Work closely with contracted property manager and/or vendors to ensure facilities and grounds are well-maintained and routine repairs/replacements are made promptly; participate as appropriate with the Real Estate Department and/or property manager in facilities management contract negotiations.

• Act as first point of contact for hot/cold calls and other maintenance issues.

• Partner with Real Estate department on renovation and major repair project planning, design, and execution.

• Direct employee moves, adds, and changes; acquire office furniture and related equipment; ensure new workstations have adequate supplies.

• Partner with IT to procure and manage office equipment, e.g., copier/printer leases, postage meters, and meeting room technology.

• Supervise and direct headquarters receptionist; coordinate or serve as back up for that role.

• Organize company meetings and social activities such as shareholder meeting logistics and employee events.

• Author and coordinate Enterprise-wide communications to promote information sharing and community building.

• Document and update processes and procedures related to the role.

• Provide annual budget assumptions and capital needs to Financial Planning & Analysis.

• Order and maintain inventory of all company printed materials (letterhead, envelopes, forms, etc.).

• Ensure conference rooms are orderly, functional, and stocked with supplies.

• Ensure outgoing mail, filing, copies, etc. are completed in a timely manner.

Position Requirements :

Education

Required: High School diploma or equivalent.

Preferred: An associate degree in a business-related field.

Work Experience

Required: Minimum of 5 years in customer service and/or administration.

Knowledge, Skills & Abilities

• Exceptional administrative, organization, and time management skills; attention to details and process oriented.

• Experience overseeing office maintenance, repair, remodel, and furniture procurement projects.

• Proven ability to prioritize multiple projects with competing demands for time and attention.

• Ability to handle sensitive and confidential information in a professional and discreet manner.

• Strong communication skills both verbally and in writing.

• Proficient in Microsoft Word, Excel, Outlook, and Power Point.

• Knowledge and experience in corporate communications and related software applications.

Equal Opportunity Employer :

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We are an equal opportunity employer.

Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

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Compensation details: 50000-60000 Yearly Salary

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Construction

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