Maintenance Admin & Scheduling Specialist

Winter Park Towers in; Winter Park (FL); On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Competitive wages

Fitness facility onsite

PTO

Parking

Job summary

Westminster Winter Park is seeking a Maintenance Administrative Assistant to join the Health Center team. The role schedules appointments, answers calls, transcribes, and assists the Director of Maintenance with clerical tasks and basic business duties.

Responsibilities include entering work orders, tracking maintenance requests, generating reports, processing invoices, and maintaining insurance records. Strong MS‑Office skills and ability to work in a fast-paced setting are essential.

Qualifications

• High school diploma or GED is required.
• 1–3 years of related experience or equivalent training.
• Must be computer literate with MS-Office Suite; able to learn maintenance software.

Responsibilities

• Enter work orders into the maintenance tracking software; monitor status.
• Receive maintenance requests via phone and log correctly.
• Produce daily/weekly/monthly maintenance reports for review.
• Process invoices/receipts with proper account coding; liaise with accounting.
• Maintain contractor insurance info and W-9; keep MSDS Book up to date.

Skills

MS-Office Suite

English language

Time management

Prioritization

Education

High school diploma or GED

Tools

Maintenance tracking software

Maintenance software

Job description

Westminster Winter Park is seeking a Maintenance Administrative Assistant to join the Health Center team. The role schedules appointments, answers calls, transcribes, and assists the Director of Maintenance with clerical tasks and basic business duties.

Responsibilities include entering work orders, tracking maintenance requests, generating reports, processing invoices, and maintaining insurance records. Strong MS‑Office skills and ability to work in a fast-paced setting are essential.