Maintenance Admin & Scheduling Coordinator

Herschend Family Entertainment Corporation; Lancaster (Lancaster County); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Herschend Family Entertainment Corporation seeks an Administrative Maintenance Coordinator to support the Dutch Wonderland Maintenance Department in Pennsylvania. This role handles budgeting, invoices, PIMS entries, and capital project tracking, ensuring accuracy and on-time payments.

You will maintain records, assist with payroll timesheets, help schedule staff, greet guests and contractors, and keep office areas organized for a professional park environment while complying with safety policies.

Qualifications

• High School diploma or GED; higher education preferred.
• 1+ year administrative or maintenance office experience.
• Fluent English; Spanish a plus.
• Proficient in Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Assist maintenance team with budgeting, invoices, payments, and vendor setup.
• Enter quotes and orders into PIMS; support other departments as needed.
• Maintain department checkbooks and perform monthly budget reviews.
• Track capital expenditures in Capex Checkbook for maintenance.
• Process payroll time sheets and time clock entries for maintenance staff.
• Greet guests and contractors; maintain reception area and office supplies.
• Record minutes from weekly meetings and distribute to the team.
• Support scheduling and downtime tracking in InforEAM.
• Keep records organized in environmental and maintenance files.

Skills

Attention to detail

Safety-minded

English fluency

Communication skills

MS Office proficiency

Education

High School diploma or GED

Associate’s Degree or Trade School preferred

Tools

PIMS

Workday

InforEAM

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Herschend Family Entertainment Corporation seeks an Administrative Maintenance Coordinator to support the Dutch Wonderland Maintenance Department in Pennsylvania. This role handles budgeting, invoices, PIMS entries, and capital project tracking, ensuring accuracy and on-time payments.

You will maintain records, assist with payroll timesheets, help schedule staff, greet guests and contractors, and keep office areas organized for a professional park environment while complying with safety policies.