Maintenance Administrator I

Signature Aviation; Greensboro (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Health Savings Account

Flexible Spending Accounts

Life Insurance

Disability Insurance

401(k)

Tuition reimbursement

Training and Development

Job summary

Signature Aviation is seeking an administrative specialist to support the Maintenance shop. The role handles inquiries, prepares correspondence, and assists with ageing reports, invoicing, and travel arrangements. You will open/close work orders and process payments while maintaining account status and files.

Ideal candidates have a high school diploma, strong communication skills, and proficiency with MS Office. Background checks and security clearances are required to work at the location.

Qualifications

• High School Diploma or GED required.
• Strong written and verbal communication skills.
• Proficient in MS Office and data entry.
• Ability to pass background checks and meet security requirements.

Responsibilities

• Receive incoming maintenance inquiries
• Create correspondence letters, reports and forms for management
• Assist in management/accounting of the ageing report and notify customers as applicable
• Open and close work orders
• Collect payment for work orders and tickets
• Create, evaluate, and adjust customer invoicing and close maintenance work orders
• Check current status of accounts for payment terms
• Maintain repair station files
• Prepare travel arrangements, advances and expense reports

Skills

Communication skills

Interpersonal skills

Microsoft Office

Data entry

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The incumbent will be responsible for administrative duties in the Maintenance shop.

• Receive incoming maintenance inquiries
• Create correspondence letters, reports and forms for management.
• Assist in the management/accounting of the ageing report and send customer notification, when applicable.
• Opening and closing work orders
• Collect payment for work orders and tickets.
• Create, evaluate, and adjust, customer invoicing and close maintenance work orders.
• Check current status of accounts for payment terms.
• Maintain repair station files
• Prepare travel arrangements, advances and expense reports.

• Regularly required to sit, talk or hear.
• Frequently required to walk; use fingers, hands, and arms to reach and grasp.
• Occasionally required to stand, walk, climb or balance.
• Occasionally required to lift and/or move up to 25 pounds.
• Read, write and fluently speak and understand the English language.
• Effectively respond to questions from groups of managers, clients, customers and the general public.
• Read and interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Report to work in a regular and timely basis.

• Minimum of 18 years of age.
• Ability to pass background checks (criminal and motor vehicle), drug tests, receive and maintain issuance of an airport security badge, and be insurable by the company’s applicable insurance policies.
• Must be legally authorized to work in the country of employment.
• To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
• High School Diploma or GED; or equivalent combination of education and experience. Excellent communication and interpersonal skills. Proficient computer skills with knowledge of Microsoft Office products.

Qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status.

With more than 225 locations worldwide, Signature Aviation is the largest global network of private aviation terminals, delivering safe, convenient, and elevated experiences to those we serve. As a premier hospitality organization and a certified Great Place to Work, we are committed to redefining private air travel. Our nearly 6,000-strong team of aviation experts and enthusiasts is dedicated to delivering excellence to our guests and communities, and it starts with taking care of our team. Signature provides a variety of benefits, programs, and resources to support our team members’ overall well-being and professional development. We proudly volunteer and give back, focusing on elevating the neighborhoods where we operate, empowering the next generation of aviation professionals, and supporting our veterans.

From your health to your financial wellness, there are several benefits for you and your family when joining Signature Aviation.

Our Benefits:

• Medical/prescription drug, dental, and vision Insurance
• Health Savings Account
• Flexible Spending Accounts
• Life Insurance
• Disability Insurance
• 401(k)
• Critical Illness, Hospital Indemnity and Accident Insurance
• Identity Theft and Legal Services
• Paid time off
• Paid Maternity Leave
• Tuition reimbursement
• Training and Development
• Employee Assistance Program (EAP) & Perks

Qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or other protected characteristics.