Maintenance Admin: CMMS & Contractor Timekeeping

ADM; Cedar Rapids (IA); On-site; USD 40,000 - 55,000; Full time

Job summary

ADM's Maintenance Department in Cedar Rapids, IA seeks an Administrative Assistant to provide office and system support. You will enter, verify, and maintain CMMS (MAXIMO) data, process contractor labor hours, and assist with reporting and invoice reconciliation. Role requires meticulous data entry, strong MS Office skills, and coordination across maintenance, finance, and operations.

Primary schedule is Monday–Friday with some after-hours support. Background check required.

Qualifications

• Must have strong data-entry and record-management skills.
• Experience with CMMS/MAXIMO is preferred.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong organizational and multi-tasking abilities.

Responsibilities

• Enter, maintain, and update maintenance work order data in CMMS.
• Review work orders for accuracy and completeness.
• Process labor, materials, and equipment usage records.
• Administer contractor timekeeping and validate labor hours.
• Support contractor invoice processing and reporting.
• Coordinate with multiple departments for scheduling and reporting.

Skills

Detail oriented

Data entry

Organizational skills

Communication

Problem solving

Tools

MAXIMO CMMS

Microsoft Office

Job description

ADM's Maintenance Department in Cedar Rapids, IA seeks an Administrative Assistant to provide office and system support. You will enter, verify, and maintain CMMS (MAXIMO) data, process contractor labor hours, and assist with reporting and invoice reconciliation. Role requires meticulous data entry, strong MS Office skills, and coordination across maintenance, finance, and operations.

Primary schedule is Monday–Friday with some after-hours support. Background check required.