Maine Mineral & Gem Museum (Bethel) seeks Development Coordinator

Maine Archives and Museums; Maine; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Vacation

ME earned leave

Holiday pay

Health care reimbursement (ME)

MERIT retirement

Museum membership

Employee discount

Job summary

The Maine Mineral & Gem Museum seeks a Development Coordinator to lead corporate, foundation, and government funding efforts. You will craft proposals, manage deadlines, and coordinate reporting with leadership and staff across museum programs.

Ideal candidates have grant-writing success, strong writing/editing skills, and the ability to work collaboratively with partners. Expect evenings or weekends for special fundraising events and program support.

Qualifications

• Bachelor’s degree required or equivalent professional experience.
• Demonstrated grant writing experience with track record of securing commitments.
• Ability to interpret grant guidelines and craft compelling proposals.
• Excellent written communication and editing skills for proposals and reports.
• Experience researching funders, gathering data, and presenting findings.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and meet deadlines.
• Willingness to work collaborative with staff, Board, and partners.
• Willingness to work occasional evenings and weekends as needed.

Responsibilities

• Develop and edit competitive funding proposals, including budgets and related materials.
• Coordinate with Executive Director and departments to gather information for funding opportunities.
• Prepare presentations for funder meetings, internal briefings, and committee updates.
• Research funding opportunities and maintain a portfolio for operations, programs, initiatives, and campaigns.
• Track proposal and reporting deadlines in a centralized calendar and coordinate deliverables.
• Cultivate relationships with funders and align proposals with funder missions.
• Coordinate interim and final reporting for all grants awarded.
• Maintain donor records, proposals, and reports with accurate data.
• Collaborate to track outcomes and report on grant-funded programs.
• Draft and distribute acknowledgement letters and gift acknowledgments.
• Record grants and gifts in Salesforce and monitor pipelines.

Skills

Grant writing

Proposal development

Research & data analysis

Verbal & interpersonal communication

Organization & deadline management

Initiative

Education

Bachelor’s degree in a professionally appropriate field

Tools

Salesforce

PowerPoint

Canva

Job description

Maine Mineral & Gem Museum (Bethel) seeks Development Coordinator

Maine Mineral & Gem Museum: Development Coordinator - Corporate, Foundation, & Government Support

Job Description

Summary of Position

The Maine Mineral & Gem Museum (MMGM) is seeking a qualified candidate to fill a professional position as a Development Coordinator – Corporate, Foundation, & Government Support. This is a full-time, exempt position reporting to the Executive Director that builds MMGM’s mission capacity by identifying, soliciting, and stewarding relationships with corporations, corporate foundations, government funders, and private foundations. This position will work collaboratively with various departments to develop funding proposals and administer grant awards.

Key Responsibilities

Develop and edit competitive funding proposals, including budgets and related materials.

Collaborate with the Executive Director, institutional partners, and departments across the museum to gather necessary information and documents pertaining to funding opportunities.

Prepare presentation materials for funder meetings, internal briefings, and committee updates.

Research potential funding opportunities, and maintain a portfolio for funding general operations, programs, initiatives, and the capital campaign.

Update and maintain a calendar that tracks proposal and reporting deadlines to ensure timely submission, flagging upcoming deliverables for MMGM team members.

Cultivate relationships with funders to strategically align proposals with funder missions.

Coordinate interim and final reporting for all awarded grants.

Ensure data accuracy and consistency across donor records, proposals, and reports by maintaining up-to-date files and documentation.

Collaborate with partners and staff to measure, report, and improve outcomes for all grant funded museum programming.

Draft, submit, and distribute correspondence, including acknowledgement letters.

Initiate gift processing, including recording grant awards and gifts received in Salesforce.

Track corporate, foundation, and government funding pipelines including prospects, proposals, awards, stewardship, and reports in Salesforce.

Maintain donor and program files.

Work with the Communications & Engagement Specialist to create opportunities to recognize committed funders and build awareness of MMGM’s mission and impact among potential funders.

Update, maintain, and submit funder invitation lists for museum events.

Assist with grant-funded programs, museum events, and fundraising events as needed.

General office duties shared with Development Coordinator – Memberships and Individual Giving, including answering general phone line, collecting mail, and assisting with large projects and mailings.

Required Qualifications

A minimum of 1 to 2 years of related experience in nonprofit development.

Bachelor’s degree in a professionally appropriate field.

Demonstrated ability in grant writing and a record of success in generating commitments from corporations and foundations.

Ability to read and interpret grant guidelines and requirements.

Exceptional writing and editing skills to develop proposals, reports, and correspondence.

Experience conducting research, gathering data, and analyzing information for proposals and reports.

Excellent verbal and interpersonal communication skills.

Good organizational skills and strong attention to detail.

Ability to manage multiple projects and deadlines.

Proactive work ethic: able to initiate and coordinate detailed work and deliverables with colleagues.

Ability to work creatively and collaboratively with MMGM staff, Board, and institutional partners.

Ability to work occasional evenings and weekends as necessary to support grant-funded programs, museum events, and fundraising events.

Ability to exercise discretion in matters that are confidential or otherwise sensitive.

Knowledge of or interest in learning about museum operations, programming, and best practices.

Experience using PowerPoint, Canva, or similar software to develop pitch decks.

Preferred Qualifications

Familiarity with developing and managing government grants.

Experience using a CRM, preferably Salesforce.

Development experience in museums or cultural heritage organizations preferred.

Salary & Benefits

The starting salary for this position is $50,000/annually

Paid vacation

Maine Earned Paid Leave (MEPL) – 48 hours

Annual paid holidays

Monthly healthcare reimbursement (QSEHRA)

Retirement savings – Voluntary contributions to Maine Retirement Investment Trust (MERIT)

Museum membership and employee discount

About MMGM

Established in 2019, the Maine Mineral & Gem Museum (MMGM) is the foremost science museum in the state of Maine. From the world’s rarest collection of meteorites to the most extensive collection of Maine minerals and geologic specimens in the United States, MMGM tells the extraordinary story of our planet and its profound connection to the cosmos. The museum campus includes a lapidary studio and renowned research laboratory—our world-class team of scientists is expanding the fields of mineralogy and cosmochemistry every day. MMGM is located in the town of Bethel, just 1.5 hours from the bustling hub of Portland, and directly in the heart of the beautiful western Maine White Mountains. This picturesque region—rich in New England charm—boasts a rich history, burgeoning arts scene, and abundant year-round outdoor recreational opportunities including hiking, skiing, kayaking, and leaf peeping.