Main Office and Board Coordinator

St.-Croix-Preparatory-Academy; Stillwater (MN); On-site; USD 42,000 - 65,000; Full time

Job summary

St. Croix Preparatory Academy in Minnesota seeks a Main Office and Board Coordinator to be the primary contact for the school, ensuring efficient executive operations, professional stakeholder engagement, and strong board governance in line with the school's mission.

The role includes managing records, coordinating meetings and public notices to open meeting law standards, supervising reception duties, overseeing office equipment, and supporting onboarding and reporting efforts.

Qualifications

• Bachelor's degree in General Education or related field preferred; HS diploma required.
• Proven experience in executive support, office administration, or school operations.
• Expert knowledge of Google Workspace and Microsoft Office.
• Strong verbal and written communication with a professional presentation.
• Knowledge of Open Meeting Law, Robert's Rules of Order, and Minnesota board governance preferred.
• Discretion with confidential personnel and legal documents.

Responsibilities

• Public relations: Maintain a professional image as the initial resource for students, staff, and parents.
• Building access: Greet visitors, enforce building access policies, and manage sign-in.
• Information management: Organize confidential files and handle mail and deliveries.
• Communications: Edit reports, correspondence, and presentations; relay messages.
• Operational support: Oversee office equipment and procurement of supplies.
• Meetings: Coordinate and publish meeting schedules and public notices to comply with Open Meeting Law.
• Governance: Assist the Board Chair and Executive Director with board packets and governance items.
• Onboarding: Manage venue setup and technology for board meetings; assist onboarding/training.
• Data tracking: Support strategic plan milestones and state reporting; assist with accreditations.
• MARRS: Back-up for school-wide MARRS reporting.

Skills

Executive support experience

Office administration

School operations

Communication skills

Governance knowledge

Discretion

Project management

Education

Bachelor's Degree in General Education

High School Diploma

Tools

Google Workspace

Microsoft Office

Database management

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press \"shift + =\". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled \"Explore your accessibility options\".

Openings as of 8/18/2026

Main Office and Board Coordinator JobID: 565

• Position Type: Other/ Main Office and Board Coordinator
• Date Posted: 8/5/2026
• Location: District

Reports To: Executive Director

Classification :260 days

Position Summary

As a primary point of contact for the school, this individual ensures effective executive operations, professional stakeholder engagement, and board governance in alignment with the school's classical education mission.

Key Responsibilities

Executive & General Administrative Support

• Public Relations:Maintain a professional image in person, via email, and over the phone as the initial resource for students, staff, and parents
• Building Access:Greet visitors, enforce building access policies, and maintain the school guest/student sign-in system.
• Information Management: Organize and maintain confidential files (personnel, strategic plans, legal) and handle incoming mail and deliveries.
• Communications: Edit reports, correspondence, and presentations; take and relay messages; and support stakeholder engagement.
• Operational Support: Oversee office machinery (copy machine, postage meter, phones) and manage the procurement of general office supplies.
• Food Service Reporting: report monthly food service meal counts through CLiCS.
• Meeting Compliance: Coordinate and publish meeting schedules, agendas, and public notices in compliance with Minnesota Open Meeting Law.
• Records Management: Securely archive official governance records, including bylaws, policies, and resolutions.
• Governance Support: Assist the Board Chair and Executive Director in compiling board packets and tracking governance items.
• Logistics & Onboarding: Manage venue setup and technology for board meetings and facilitate the onboarding and compliance training for new members.

Project & Process Coordination

• Strategic Tracking: Assist in tracking strategic plan initiatives and provide logistical support for milestone reporting.
• Data Organization: Collect and organize data for state reports, annual reviews, accreditation visits, and authorizer submissions.
• MARRS Reporting: serve as back-up for school-wide MARRS reporting.

Requirements & Skills

Education & Experience

• Degree: Bachelor's Degree in General Education or a related field preferred; High School Diploma required.
• Experience: Proven experience in executive support, office administration, or school operations.
• Technical Proficiency: Expert knowledge of Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, and database management. Experience with MARRS preferred.
• Communication: Outstanding verbal and written communication skills with a professional personal presentation.
• Governance Knowledge: Knowledge of Open Meeting Law, Robert's Rules of Order, and Minnesota board governance (preferred).
• Discretion: Ability to manage confidential information, including personnel and legal documents, with high professionalism.
• Organization: Strong project management skills with meticulous attention to detail.

Personal Qualities & Working Conditions

• Mission Commitment: Dedicated to St. Croix Prep's mission of academic rigor, character, and leadership.
• Professionalism: Grace under pressure, high emotional intelligence, and a proactive, service-oriented attitude.
• Environment: Work is primarily indoors and involves continuous interaction with students, staff, and parents.
• Physical Demands: Requires regular use of office equipment and occasional physical activity related to meeting setup (lifting/carrying items).