Office Manager Assistant

College-Achieve-Public-Schools-; Netherwood (NJ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

Flexible Spending Account (FSA)

Extended Thanksgiving and Winter Break

Job summary

College Achieve Public Schools is seeking an Office Manager Assistant to support the Office Manager, Principal, and school leadership in daily operations at College Achieve Central Charter School in North Plainfield, NJ.

The role focuses on clerical duties, student records, attendance, communications, and excellent customer service to students, families, staff, and visitors. 12-month position with strong organizational requirements.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in Business Administration, Office Administration, or related field preferred.
• Bachelor's degree preferred.

Responsibilities

• Provide administrative support to the Office Manager, Principal, and school leadership team.
• Welcome and assist students, parents, staff, vendors, and visitors in a professional manner.
• Answer and direct telephone calls, emails, and inquiries; maintain reception area.
• Manage student records, attendance documentation, and confidentiality requirements.
• Assist with purchasing, calendar management, and meeting logistics.
• Coordinate school events, field trips, and conferences.
• Respond to inquiries from students, parents, employees, and community members.
• Maintain confidential student and personnel information.

Skills

Customer service

Communication

Organization

Time management

Collaboration

Education

High school diploma

Associate's degree in Business Admin

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

PowerSchool

Job description

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Openings as of 8/3/2026

Office Manager Assistant JobID: 848

• Date Posted: 7/28/2026
• Location: College Achieve Central Charter School
• Closing Date: 09/08/2026

District: College Achieve Central Charter School

Location: North Plainfield, NJ 07060
Organization: College Achieve Public Schools

About College Achieve Public Schools

College Achieve Public Schools is a growing network of high-performing public charter schools dedicated to preparing scholars for college and lifelong success. Our mission is to equip every student with the academic foundation and character necessary to thrive in a competitive world. We believe in high expectations, a supportive environment, and providing every employee with the tools necessary to succeed.

Position Overview

The Office Manager Assistant is a 12-month position that provides clerical, secretarial, and administrative support to the Office Manager, Principal, and school leadership team. Under the direction of the Office Manager and Principal, the Office Manager Assistant helps ensure a efficient daily operation of the school's main office while delivering exceptional customer service to students, families, staff, and visitors.

The position serves as the first point of contact for many school stakeholders and assists with student records, attendance, communications, office operations, purchasing, and other administrative functions. The Office Manager Assistant serves as backup to the Office Manager during absences and assists in maintaining compliance with school, district, state, and network procedures.

Key Responsibilities

Office Operations

• Provide administrative support to the Office Manager, Principal, and school leadership team.
• Welcome and assist students, parents, staff, vendors, and visitors in a professional and courteous manner.
• Answer and direct telephone calls, emails, and general office inquiries.
• Maintain the reception area and front office to ensure a welcoming and professional environment.
• Assist with daily office operations and administrative tasks as assigned.

Student Information & Records

• Assist with student registration, enrollment, withdrawals, transfers, and records management.
• Maintain accurate student files in accordance with school policies and confidentiality requirements.
• Enter and update student information in PowerSchool and other school information systems.
• Assist with attendance documentation and communication regarding attendance concerns.

Administrative Support

• Prepare correspondence, notices, reports, newsletters, memoranda, and other documents.
• Assist in maintaining calendars for the Office Manager and school administration.
• Schedule appointments and meetings with staff, parents, and community partners.
• Prepare meeting materials and assist with meeting logistics.

School Operations

• Assist in coordinating school events, field trips, parent conferences, orientations, testing activities, and other school functions.
• Support the ordering, receiving, inventory, and distribution of office and instructional supplies.
• Prepare purchase requisitions and maintain purchasing documentation.
• Distribute incoming mail and coordinate outgoing correspondence.

Customer Service

• Respond to inquiries from students, parents, employees, and community members.
• Resolve routine issues independently and escape more complex matters to the Office Manager or school administration.
• Maintain positive relationships with families and provide excellent customer service.

Compliance & Confidentiality

• Maintain confidential student and personnel information.
• Ensure records and documentation comply with school, state, and federal requirements.
• Maintain organized filing systems and administrative records.

Additional Responsibilities

• Support substitute teacher check-in and onboarding procedures.
• Assist with emergency preparedness documentation and communication.
• Perform other duties as assigned by the Principal or Office Manager.

Note: The above description is illustrative of tasks and responsibilities and is not intended to be all-inclusive.

Equipment

• Personal computer
• Telephone system
• Office productivity software
• Student information systems (PowerSchool)

Travel Requirements

Limited travel to meetings and professional development sessions may be required.

Knowledge, Skills, and Abilities

• Excellent customer service and interpersonal skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to work collaboratively with diverse stakeholders.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Ability to learn and utilize student information and business management systems.
• Experience with PowerSchool preferred.
• Strong attention to detail and accuracy.

Physical and Mental Demands

• Works in a standard office and school environment.
• Frequent standing, walking, sitting, and use of office equipment.
• May assist with school events conducted indoors and outdoors.

See the Summary of Physical, Sensory, and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Required Qualifications

• High school diploma or equivalent required.
• Associate's degree in Business Administration, Office Administration, or a related field preferred.
• Bachelor's degree preferred.
• Minimum of two years of progressively responsible administrative or office support experience, preferably in a school or educational setting.
• Experience with student information systems and office management software preferred.
• 45K-55K
• Health, dental, and vision insurance
• Life insurance
• Flexible Spending Account (FSA)
• Extended Thanksgiving and Winter Breaks

Performance Evaluation

Performance will be evaluated annually by the Principal in accordance with College Achieve Public Schools' evaluation procedures.

Supervision

This position does not provide formal supervision of employees but may coordinate administrative tasks and provide guidance to office support personnel as assigned.

Desired Skills & Attributes

• Exceptional organizational skills and attention to detail.
• Professional demeanor and customer-focused mindset.
• Ability to manage competing priorities with efficiency and accuracy.
• Strong problem-solving and decision-making skills.
• Commitment to educational equity and student success.
• Ability to build positive relationships with students, families, and colleagues.
• Flexibility, initiative, and a collaborative approach to supporting school operations.

Postings current as of 8/3/2026 7:58:26 PM CST.