Board & Executive Operations Coordinator

St.-Croix-Preparatory-Academy; Stillwater (MN); On-site; USD 42,000 - 65,000; Full time

Job summary

St. Croix Preparatory Academy in Minnesota seeks a Main Office and Board Coordinator to be the primary contact for the school, ensuring efficient executive operations, professional stakeholder engagement, and strong board governance in line with the school's mission.

The role includes managing records, coordinating meetings and public notices to open meeting law standards, supervising reception duties, overseeing office equipment, and supporting onboarding and reporting efforts.

Qualifications

• Bachelor's degree in General Education or related field preferred; HS diploma required.
• Proven experience in executive support, office administration, or school operations.
• Expert knowledge of Google Workspace and Microsoft Office.
• Strong verbal and written communication with a professional presentation.
• Knowledge of Open Meeting Law, Robert's Rules of Order, and Minnesota board governance preferred.
• Discretion with confidential personnel and legal documents.

Responsibilities

• Public relations: Maintain a professional image as the initial resource for students, staff, and parents.
• Building access: Greet visitors, enforce building access policies, and manage sign-in.
• Information management: Organize confidential files and handle mail and deliveries.
• Communications: Edit reports, correspondence, and presentations; relay messages.
• Operational support: Oversee office equipment and procurement of supplies.
• Meetings: Coordinate and publish meeting schedules and public notices to comply with Open Meeting Law.
• Governance: Assist the Board Chair and Executive Director with board packets and governance items.
• Onboarding: Manage venue setup and technology for board meetings; assist onboarding/training.
• Data tracking: Support strategic plan milestones and state reporting; assist with accreditations.
• MARRS: Back-up for school-wide MARRS reporting.

Skills

Executive support experience

Office administration

School operations

Communication skills

Governance knowledge

Discretion

Project management

Education

Bachelor's Degree in General Education

High School Diploma

Tools

Google Workspace

Microsoft Office

Database management

Job description

St. Croix Preparatory Academy in Minnesota seeks a Main Office and Board Coordinator to be the primary contact for the school, ensuring efficient executive operations, professional stakeholder engagement, and strong board governance in line with the school's mission.

The role includes managing records, coordinating meetings and public notices to open meeting law standards, supervising reception duties, overseeing office equipment, and supporting onboarding and reporting efforts.