Mailroom Operations Lead

Ultipro; Leesburg (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Holiday RV Village in Leesburg, FL is seeking a Mail Room Lead to oversee daily mailroom operations, supervise a small team, and ensure accurate processing, sorting, and distribution of mail. The role includes maintaining equipment, coordinating outgoing mail, and liaising with other departments to support smooth operations.

The ideal candidate has strong organizational and communication skills, experience in a mail room or administrative setting, and the ability to lead and motivate a team

Qualifications

• Minimum high school diploma or equivalent is required.
• Experience in a mail room or administrative role is preferred.
• Strong organizational and time-management skills.
• Ability to lead and motivate a team.
• Excellent communication and interpersonal skills.

Responsibilities

• Supervision: Lead and supervise mailroom staff, including scheduling, training, and performance management.
• Mail Processing: Oversee the sorting and distribution of incoming mail and packages, ensuring accuracy and efficiency.
• Outgoing Mail: Coordinate the preparation and dispatch of outgoing mail, including packages and special deliveries.
• Equipment Management: Maintain mailroom equipment, including postage machines, scanners, and sorting machines; arrange for repairs and replacements as needed.
• Compliance: Ensure mailroom operations comply with company policies, safety regulations, and postal guidelines.
• Inventory Management: Track and manage inventory of mailroom supplies, including envelopes, labels, and postage.
• Customer Service: Address inquiries and concerns from employees and other stakeholders regarding mail services.
• Reporting: Prepare and maintain records of mailroom activities, including volumes, expenses, and staffing needs.

Skills

Leadership

Staff supervision

Mail processing

Inventory management

Customer service

Reporting

Education

High school diploma or equivalent

Tools

Basic computer applications

Job description

Holiday RV Village in Leesburg, FL is seeking a Mail Room Lead to oversee daily mailroom operations, supervise a small team, and ensure accurate processing, sorting, and distribution of mail. The role includes maintaining equipment, coordinating outgoing mail, and liaising with other departments to support smooth operations.

The ideal candidate has strong organizational and communication skills, experience in a mail room or administrative setting, and the ability to lead and motivate a team