Mailroom & Office Services Associate (Temp-to-Hire)

The Chicago Hire Company; Chicago (IL); On-site; USD 27,000 - 39,000; Full time

Job summary

The Chicago Hire Company is seeking a reliable Mailroom & Office Services Associate to support daily mailroom operations, manage shipments, and maintain office supplies in a fast-paced downtown Chicago setting.

This onsite role requires five days per week in the office, with consistency, punctuality, and discretion essential to success in a hands-on environment.

Qualifications

• 2+ years’ experience in mailroom, office services, facilities or customer service.
• Proficiency with Microsoft Office Suite and office equipment.
• Knowledge of Post Office requirements and mail room etiquette preferred.
• Service‑oriented work ethic with strong organization.
• Ability to handle confidential material professionally.

Responsibilities

• Support daily mailroom operations across corporate and rail divisions.
• Manage incoming/outgoing mail, UPS shipments, certified mail, and post office runs.
• Maintain employee-facing areas and assist with inventory (coffee, paper, cleaning supplies).
• Handle confidential materials with discretion and professionalism.
• Collaborate with HR, housekeeping and related departments on office management.
• Assist office staff with service and administrative tasks as needed.

Skills

Service‑oriented

Organizational skills

Discretion with confidential materials

Tools

Microsoft Office Suite

Job description

Our client, a well‑established global organization with a long‑standing presence in downtown Chicago, is seeking a reliable, hands‑on Mailroom & Office Services Associate to join their team on a temp-to-hire basis. This organization offers a stable, professional, and collaborative corporate environment with a close‑knit office services team.

This individual will play an essential role in supporting daily mailroom operations, coordinating incoming and outgoing shipments, maintaining office supplies, and providing general support to employees throughout the office. This is an excellent opportunity for a dependable, service‑oriented professional who enjoys staying busy, taking initiative, and working in a hands‑on environment.

Please note that this is an essential onsite position requiring five days per week in the office. Consistent attendance, punctuality, and reliability are extremely important to the success of this role.

Responsibilities:

• Support daily mailroom operations across both the corporate and rail divisions, ensuring mail and packages are processed and distributed accurately and efficiently.
• Manage incoming and outgoing mail, prepare UPS shipments, process certified mail, and make occasional trips to the post office.
• Maintain employee‑facing areas and assist with inventory management, including coffee supplies, paper, and cleaning supplies.
• Handle confidential and sensitive materials with a high level of discretion and professionalism.
• Collaborate with HR, housekeeping, and related departments on the daily management and upkeep of the office.
• Support office staff with service and administrative tasks as needed.

Requirements:

• 2+ years’ experience in a mailroom, office services, facilities, and/or customer service role required.
• Proficiency in Microsoft Office Suite and office equipment required.
• Existing knowledge of Post Office requirements and Mail Room etiquette preferred.
• Service‑oriented work ethic coupled with outstanding organizational skills.
• Ability to handle confidential material with professionalism and discretion.

Salary:

Up to $24/hour when temporary, $50,000-$55,000 when permanent.