Mailroom Associate

Custom Staffing; New York (NY); On-site; USD 41,000 - 44,000; Full time

Job summary

Custom Staffing is seeking a Mailroom Associate for a long-term, full-time role in the financial district. The position runs Monday–Friday, 7a–4p, with flexibility for 8a–5p and requires travel to East Rutherford, NJ as needed.

Responsibilities include sorting and distributing mail, operating mail processing equipment, quality control, and staying compliant with postal regulations. Must lift up to 40 lbs and be proficient in MS Office.

Qualifications

• Attention to detail in sorting and routing mail
• Strong time management to meet production deadlines
• Manual dexterity for handling mail and equipment
• Ability to perform quality inspections on printed materials
• Awareness of safety procedures and PPE requirements

Responsibilities

• Sort, bundle, label and distribute mail and printed materials with accuracy and adherence to routing rules and deadlines.
• Operate mail processing equipment (postage meters, scanners, inserters) and print shop machinery; clear jams and replace supplies.
• Inspect mail pieces and printed products for defects and ensure postal and print standards compliance.
• Maintain safety through proper PPE use, ergonomics, and safe handling of up to 40 lbs.
• Manage workflow during peak volumes and meet cutoffs while preserving quality and safety.
• Use USPS, FedEx, UPS shipping platforms and internal BearTracks tracking tool.

Skills

Attention to detail

Time management

Manual dexterity

Quality control

Safety awareness

Tools

MS Office

USPS platform

FedEx platform

UPS platform

Postage meters

BearTracks

Job description

Job Description

Our client, a financial institution located in the financial district is seeking a long term full time Mailroom Associate to joing their growing team.

Monday-Friday 7a-4p flexible for 8a-5p.

$30.00-$32.00 per hour

Must be able to tracvel to their East Rutherford, NJ location as needed.

Job Description:

• Mail & Material Handling Ability to sort, bundle, label, and distribute mail and printed materials accurately while following routing rules, deadlines, and security procedures. Attention to detail is critical to avoid mis delivery or reprints.
• Equipment Operation & Basic Maintenance Hands-on skill operating mail processing equipment (postage meters, scanners, inserters) and print shop machinery (digital printers, cutters, folders, binders). Includes clearing jams, changing supplies, and identifying mechanical issues early.
• Quality Control & Inspection Ability to physically inspect mail pieces and printed products for defects such as misprints, incorrect addresses, poor alignment, or damaged items—ensuring compliance with postal regulations and print standards before release.
• Manual Dexterity & Safety Awareness Strong hand-eye coordination for tasks like feeding machines, trimming, packaging, sealing, and palletizing materials, while consistently following safety procedures, PPE requirements, and ergonomics to prevent injury.
• Time Management Under Production Pressure Skill in physically managing workflow during peak volumes—prioritizing urgent jobs, meeting cutoff times, and maintaining productivity without sacrificing accuracy or safety.
• Experience using systems like:
  • USPS, FedEx, UPS shipping platforms
  • Internal tracking tools (like BearTracks or similar)
• Must be able to lift up to 40 lbs
• Be well versed with MS Office