Mailroom Coordinator (Part-time)

Vaughn-College-of-Aeronautics-and-Technology; New York (NY); On-site; USD 32,000 - 36,000; Part time

Job summary

Vaughn College of Aeronautics and Technology in Queens, NY is seeking a Part-Time Mailroom Coordinator to oversee mailroom operations, shipping/receiving, and inventory of postage and supplies. The role reports to the Operations and Facilities team and is non-exempt, 25–28 hours per week, paying $25–$28 per hour.

Responsibilities include sorting and distributing mail, coordinating USPS and carrier shipments, supervising student workers, and maintaining mailroom systems such as Pitney Bowes

Qualifications

• 2 years of mailroom operations including shipping, receiving, sorting and delivery to various departments.
• Data entry and records management.
• Shipping and mail systems administration including managing FedEx and UPS accounts.

Responsibilities

• Sorts, distributes and collects US mail, UPS, and FedEx mail/packages and maintains logs.
• Coordinates incoming and outgoing USPS, courier, and interoffice mail distribution.
• Oversee shipping and receiving to ensure timely and accurate delivery of packages and institutional mailings.
• Serves as administrator and trainer for mailroom systems, including Pitney Bowes SendPro operations.
• Maintains inventory of supplies and delivers as needed.
• Supervises part-time student workers in the mailroom.

Skills

Mailroom ops

Data entry

Records management

Shipping & receiving

Education

High school diploma or GED

Tools

Pitney Bowes SendPro

Job description

About the Organization At Vaughn College, our mission is to educate and train future leaders in the futureproof fields of engineering and technology, management and aviation. The college strives to provide a dynamic learning environment built on our aeronautical heritage that inspires a diverse and committed community of students to achieve success as leaders in the industries we serve. Just minutes from Manhattan, Vaughn College is in the heart of New York City in Queens, NY, adjacent to LaGuardia Airport. Queens is one of New York's most fascinating boroughs and has been ranked as the 'number one' US travel destination and the nation's single most diverse county.

Description

Part-time Mailroom Coordinator

Part time (25 - 28 hours per week)

Non-exempt

$25 - $28 hourly ($32,200 to $36,400)

Reports to: the Operations and Facilities team

Position summary:

The purpose of the Part Time Mailroom Coordinator is to oversee all activities in the College mailroom, including responsibility for all shipping and receiving of USPS mail, and of all carriers such as UPS, FedEx, DHL, and others. This position ensures the accurate distribution and timely delivery of incoming daily mail and packages to all College departments, and the timely processing of all daily outgoing mail and special bulk shipments. Additionally, this role oversees the functioning and maintenance of all postage meter machines, of the central store supplies, and keeps track of the inventory.

Responsibilities and Tasks:

Mailroom, Shipping, and Logistics Operations

• Sorts, distributes and collects US mail, UPS, and FedEx mail/packages. Tracks and maintains records and logs of mailroom activity.
• Coordinates incoming and outgoing USPS, courier, and interoffice mail distribution.
• Oversee shipping and receiving activities to ensure timely and accurate delivery of packages and institutional mailings.
• Serve as administrator and trainer for mailroom and package-tracking systems, including Pitney Bowes SendPro operations.
• Maintains the inventory of supplies on a timely basis and places orders approved by P2P Manager; delivers supplies and material as needed.
• Serves as a liaison for mail service and other departments.
• Supervises mailroom part-time student workers.
• Operates mail service equipment: postage, complex inserts, sorters, bar codes

Required Experience and Skills:

• 2 years of mailroom operations including shipping, receiving, sorting and delivery to various departments.
• Data entry and records management
• Shipping and mail systems administration including managing FedEx and UPS accounts

Preferred Experience:

• Inventory management
• Supervisory experience of part-time helpers

Required Education:

• Minimum: high school diploma or GED

For additional information about Vaughn College of Aeronautics and Technology please visit Vaughn.edu Vaughn College website.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

Full-Time/Part-Time Part-Time

Exempt/Non-Exempt Non-Exempt

Salary $25 - $28 hourly ($32,200 to $36,400)

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.