Mail Room Clerk

JobDiva, Inc.; Bethesda (MD); On-site; USD 35,000 - 48,000; Full time

Job summary

JobDiva, Inc. in Bethesda, MD seeks a reliable Mail Room Clerk to support daily mail operations in a healthcare services setting. This onsite role emphasizes accurate handling of inbound and outbound correspondence, including sensitive patient and provider documents.

The position involves sorting mail, processing shipments, scanning and indexing documents, and maintaining mail logs with HIPAA compliance. Stable hours and a structured work environment await.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to work in a fast-paced, process-driven environment.
• Accurate data entry and document scanning.
• Reliable and able to work independently.
• HIPAA aware experience preferred.

Responsibilities

• Sort, open, and distribute incoming mail to appropriate departments.
• Prepare and process outgoing mail, including certified and overnight shipments.
• Scan, upload, and index documents into internal systems with high accuracy.
• Handle sensitive healthcare documentation in compliance with HIPAA guidelines.
• Maintain organized records of mail logs and tracking information.
• Coordinate with internal teams to ensure timely processing of documents.
• Support general administrative tasks within operations.

Skills

Attention to detail

Organizational skills

Data entry

Document scanning

HIPAA awareness

Independent work

Tools

Document management system

Job description

Mail Room Clerk

Bethesda, MD (100% Onsite)

Full-Time | Standard Business Hours

Contract Opportunity

Overview

We are seeking a reliable and detail-oriented Mail Room Clerk to support daily mail operations within a fast-paced healthcare services environment. This role plays a critical part in ensuring timely and accurate handling of incoming and outgoing correspondence, including sensitive patient and provider documentation.

This is a great opportunity for someone who thrives in a structured, hands-on role and takes pride in organization, accuracy, and consistency.

Key Responsibilities

• Sort, open, and distribute incoming mail to appropriate departments
• Prepare and process outgoing mail, including certified and overnight shipments
• Scan, upload, and index documents into internal systems with a high level of accuracy
• Handle sensitive healthcare documentation in compliance with HIPAA guidelines
• Maintain organized records of mail logs and tracking information
• Coordinate with internal teams to ensure timely delivery and processing of documents
• Support general administrative tasks as needed within operations

What We're Looking For

• Strong attention to detail and organizational skills
• Ability to work in a fast-paced, process-driven environment
• Comfortable handling repetitive tasks with accuracy and consistency
• Basic computer skills, including data entry and document scanning
• Strong reliability and ability to work independently

Preferred Background

• Prior experience in a mailroom, clerical, or administrative support role
• Experience working in a healthcare or regulated environment (HIPAA exposure a plus)
• Familiarity with document management or scanning systems

Why This Role

• Opportunity to join a growing healthcare services organization
• Stable, structured work environment with consistent hours
• Great entry point into healthcare operations and administrative support

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