Mail Management Specialist

AppleOne Employment Services; West Henrietta (NY); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services seeks a Mail Management Specialist in West Henrietta, NY to ensure the accurate, secure, and timely movement of inbound and outbound mail, packages, and documents across local facilities and carrier hubs.

You will handle mail processing, deliveries with a company vehicle, logs, and tracing issues, with a Monday–Friday schedule and a 13+ week contract option.

Qualifications

• High school diploma required.
• 1–2 years of related experience preferred in mailroom operations or administrative support.
• Ability to lift up to 50 pounds.
• Experience with mail/document processing and carrier shipping.
• Strong attention to detail and reliability.
• Ability to work independently with minimal supervision.
• Professional communication skills.

Responsibilities

• Receive, document, sort, scan, image, and deliver incoming mail and packages accurately.
• Process outbound mail and packages using carrier services (USPS, UPS, FedEx).
• Drive a company vehicle to local offices, post offices, and hubs for pick-up and delivery.
• Maintain delivery logs and documentation for chain of custody.

Skills

Attention to detail

Communication skills

Independent work

Education

High school diploma

Tools

USPS tracking systems

Carrier shipping systems

Job description

We are seeking a Mail Management Specialist in West Henrietta, NY. This role supports the accurate, secure, and timely movement of inbound and outbound mail, packages, supplies, documents, and internal communications across local facilities and external carrier locations.

Responsibilities

• Receive, document, sort, scan, image, and deliver incoming mail, packages, overnight letters, and business documents accurately and within service level expectations.
• Process outbound mail and packages using appropriate carrier services, including USPS, UPS, and FedEx.
• Drive a company vehicle to local offices, post offices, carrier hubs, and vendor locations for pick-up and delivery of mail, supplies, checks, and company assets.
• Maintain detailed delivery logs, tracking records, and documentation to support proper chain of custody and package accountability.
• Perform daily internal mail runs, including pick-up, delivery, postage processing, and consolidation of outgoing mail for cost-effective shipping.
• Research and resolve traceable mail or package issues using internal systems and carrier tracking tools.

Compensation and Benefits

• Pay: $18 to $19 per hour.
• Schedule: Monday through Friday, 7:30 am to 4:30 pm.
• Job Type: Contract.
• Location: West Henrietta, NY.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Manage daily inbound and outbound mail, package handling, sorting, scanning, imaging, and delivery activities.
• Perform local pick-up and delivery routes using a company vehicle.
• Maintain accurate tracking logs, delivery records, and mail documentation.
• Support mail center operations, document retention processes, and supply inventory needs.
• High school diploma required.
• 1 to 2 years of related experience preferred in mailroom operations, administrative support, records management, shipping, receiving, or document processing.
• Ability to lift up to 50 pounds.
• Working knowledge of postal meters, scales, carrier shipping processes, and personal computers preferred.
• Ability to accurately enter data, scan documents, process records, and follow established procedures.
• Strong attention to detail, organization, reliability, and commitment to timely service.
• Professional communication skills and ability to respond to mail, package, and tracking inquiries.
• Ability to work independently with minimal supervision while supporting team goals.

Preferred Qualifications

• Experience using USPS, UPS, FedEx, or similar carrier tracking and shipping systems.
• Prior experience in a mail center, records management, document imaging, logistics, office services, or administrative support environment.
• Familiarity with postage regulations, accountable mail, delivery logs, and package tracing processes.
• Experience maintaining inventory levels for office or facility supplies.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.