MAC Operations Coordinator

C&W Services (S); Austin (TX); On-site; USD 72,000 - 85,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

Retirement savings plans

Paid time away from work

Job summary

Cushman & Wakefield is seeking a MAC Coordinator to manage moves, adds, and changes across assigned sites. You will coordinate small furniture orders, track budgets, and ensure safety and compliance with company policies.

You will collaborate with MAC Managers, vendors, and clients to deliver projects on time and within budget, while handling tickets from start to finish in a fast-paced environment.

Qualifications

• 2+ years of experience in facilities, workplace operations, or moves/adds/changes coordination preferred.
• Strong organizational skills with the ability to manage multiple requests simultaneously.
• Proficiency in workplace or IFM software systems (e.g., Archibus, Corrigo, or similar).
• Experience working with furniture systems (e.g., Herman Miller, Steelcase, etc.) is a plus.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Basic understanding of budgeting and purchase order processes.

Responsibilities

• Manage and personally complete all assigned work tickets from initiation through Work Complete status.
• Coordinate small furniture orders: obtain vendor pricing, cost center approvals, and POs; confirm GR and schedule installation.
• Support MAC Managers by creating and defining scopes of work for small projects and flag for MAC Manager project setup.
• Coordinate part-time vendor assistance as needed for moves, installations, or furniture work.
• Track and manage quarterly MAC vendor budgets; monitor PO activity to keep budgets on target weekly and monthly.
• Host weekly or biweekly meetings with third-party MAC vendors to review project status, priorities, and issue resolution.
• Maintain oversight of offsite furniture storage with 3rd party vendors, including quarterly warehouse visits and inventory verification.
• Ensure all third-party vendors comply with safety and operational protocols.

Skills

Organization skills

Vendor coordination

Budgeting

PO processes

Communication skills

Independent / collaborative work

Tools

Archibus

Corrigo

Job description

Cushman & Wakefield is seeking a MAC Coordinator to manage moves, adds, and changes across assigned sites. You will coordinate small furniture orders, track budgets, and ensure safety and compliance with company policies.

You will collaborate with MAC Managers, vendors, and clients to deliver projects on time and within budget, while handling tickets from start to finish in a fast-paced environment.