Spravato/TMS Coordinator

Vigeo Ketamine and Wellness Center, LLC; Fort Worth (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401K matching

Health insurance

Paid time off

Job summary

Vigeo Wellness is hiring a Spravato/TMS Coordinator to coordinate patient care for Spravato and TMS treatments in our Fort Worth outpatient setting.

The role is on-site, Monday–Friday, 8:30am–5pm, with a 30-day probationary period as a 1099 contractor at $20/hr, followed by $20–$25/hr depending on experience.

Qualifications

• Must have CMA/MA/Nursing Assistant experience with medication authorizations.
• On-site role; regular scheduling and care coordination duties.
• Experience in mental/behavioral health preferred.

Responsibilities

• Manage schedules for Spravato and TMS treatments.
• Obtain and maintain prior authorizations for new and existing patients.
• Administer and coordinate Spravato/TMS sessions with clinicians.
• Handle billing, copays, and medical records per HIPAA.
• Ensure REMS, DEA, and auditing compliance.

Skills

Care coordination

Scheduling

Prior authorizations

Patient care

Regulatory compliance

HIPAA compliance

Documentation

Office administration

Education

Bachelor's degree preferred

HS diploma + MA certification/licensure

Tools

EMR/EHR systems

Google Docs

Billing software

Job description

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Vigeo Wellness Spravato/TMS Coordinator Job Posting

About The Position

The Spravato/TMS Coordinator position at Vigeo Wellness involves coordinating care for patients receiving Spravato or TMS treatment for depression in an outpatient mental health setting. This role requires on-site shifts Monday-Friday from 8:30am-5pm at our Fort Worth location. The coordinator will manage schedules, obtain prior authorizations, assist with patient care, and ensure compliance with various regulations while providing a safe and therapeutic environment for treatment sessions.

Compensation

30 day probationary period as a 1099 contractor at $20/hr

After probationary period: $20-$25/hr depending on experience

Benefits

• 2 weeks PTO
• Paid Health Insurance Benefits after 1st month of full-time employment
• 401K with company match after 1 year of service

Duties

• Managing schedules related to Spravato and TMS treatments
• Obtaining prior authorizations for new patients
• Maintaining authorizations for active patients
• Administering TMS treatments in collaboration with psychiatrist and psychiatric mental health nurse practitioner
• Assisting with patient care related to Spravato and TMS
• Medication ordering from various pharmacies to each location
• Maintaining compliance with REMS, DEA, Med log audits, etc
• Auditing Spravato Charts as needed
• Assisting with Spravato consultations as needed
• Providing safe and therapeutic environment for daily treatment sessions
• Performing office administration tasks such as answering phones, maintaining office organization, managing leads, reporting statistical activity to management, collecting copays, and handling medical records in compliance with HIPAA

Requirements

• At least 1 year experience as Certified Medical Assistant, Medication Technician, or Nursing Assistant with experience working with authorizations for medication required
• 2 years mental/behavioral health experience preferred
• Bachelors degree preferred OR a HS diploma or Associates Degree PLUS Medical Assistant certification/licensure and experience required
• Medical Insurance experience required
• Please note, this is not a virtual position and does require being onsite

Nice-To-Haves

• Previous experience with administering controlled substances preferred, but not required
• Previous TMS and/or Spravato administration experience preferred, but not required
• Prior EMR/EHR experience preferred, but not required
• Proficiency in Google Documents applications
• Billing software knowledge
• Clinical Interviewing skills
• Basic Life Support Certification
• Previous experience working directly with physicians

About Us

Vigeo Wellness was founded in 2022 offering ketamine infusion therapy for chronic pain and mental health. Since then we've served hundreds of patients in and around Tarrant and Parker County. As we have grown, we've recognized a need to include other treatment modalities and offer full service psychiatry options in order to better serve our patient population.

A position with Vigeo Wellness offers a dynamic work environment that is very unique. Our non-traditional approach to mental healthcare sets us apart. We believe the future of mental health lies in exciting new therapies like psychedelics and TMS.