TMS/Spravato Coordinator

Cedar Park TMS; Wesley Chapel (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Cedar Park TMS in Wesley Chapel, FL is seeking a Treatment Coordinator to support the daily operations of our TMS and Spravato programs. You will coordinate patient scheduling, insurance authorizations, medication needs, and HIPAA compliance, working closely with patients, providers, pharmacies, and center leadership.

Ideal candidates are patient-first, organized, and able to manage multiple priorities in a fast-paced environment.

Qualifications

• Patient-first mindset and compassionate care.
• Ability to take ownership and proactively solve problems.
• Highly organized, dependable, and detail-oriented work style.
• Confident, professional communication with patients, providers, and leadership.
• Demonstrates flexibility, integrity, and strong work ethic.
• Capable of managing multiple priorities in a fast-paced setting.
• Ability to stand for extended periods during shifts.

Responsibilities

• Manage TMS and Spravato patient schedules and treatment coordination.
• Obtain and maintain insurance prior authorizations.
• Coordinate Spravato medication ordering and pharmacy communication.
• Assist with patient care, Spravato consultations, and daily treatment needs.
• Maintain REMS, DEA, medication logs, chart audits, and other compliance requirements.
• Ensure accurate patient records and HIPAA compliance.
• Manage patient leads, phone calls, copays, and general office responsibilities.
• Track and report treatment activity to the Center Manager.
• Maintain a safe, welcoming, and therapeutic treatment environment.

Skills

patient-first mentality

organization

detail-oriented

communication

multi-tasking

flexibility

standing for long periods

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

REG FULL TIME Wesley Chapel, FL, US

Position Summary

The Treatment Coordinator supports the daily operations of Beacon's TMS and Spravato programs, helping ensure patients receive a safe, organized, and positive treatment experience. This role coordinates patient scheduling, insurance authorizations, medication needs, compliance requirements, and general office operations while working closely with patients, providers, pharmacies, and center leadership.

Primary Responsibilities

• Manage TMS and Spravato patient schedules and treatment coordination.
• Obtain and maintain insurance prior authorizations.
• Coordinate Spravato medication ordering and pharmacy communication.
• Assist with patient care, Spravato consultations, and daily treatment needs.
• Maintain REMS, DEA, medication logs, chart audits, and other compliance requirements.
• Ensure accurate patient records and HIPAA compliance.
• Manage patient leads, phone calls, copays, and general office responsibilities.
• Track and report treatment activity to the Center Manager.
• Maintain a safe, welcoming, and therapeutic treatment environment.

Ideal Candidate

• Demonstrates a strongpatient-first mentality.
• Takes ownership, shows initiative, and proactively solves problems.
• Is organized, dependable, and highly detail-oriented.
• Communicates confidently and professionally with patients, providers, and leadership.
• Demonstrates flexibility, integrity, and a strong work ethic.
• Is comfortable managing multiple priorities in a fast-paced environment.
• Is able to stand for extended periods during the workday.