M&A Executive Assistant to MD | In-Office, Fast-Paced

Testing Site - JPMC; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Testing Site - JPMC in New York, NY seeks an experienced Executive Assistant to support a Mergers & Acquisitions team. You will manage calendars, coordinate meetings, events, and travel, and handle confidential communications with discretion.

The role requires five days in the office, strong MS Office skills, and proven experience supporting senior leadership. You will interact with executive-level clients and contribute to high-quality, timely outputs.

Qualifications

• At least five years of administrative experience.
• Strong organizational abilities.
• Discretion and good judgment in confidential situations, with experience interacting with senior management.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities, i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars
• Manage the coordination and logistics of both internal and external meetings
• Organize all aspects of internal and external events, including catering and transportation
• Arrange and coordinate complicated domestic and international travel
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Process T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Skills

Administrative experience

Calendar management

Discretion and judgment

Interpersonal communication

Written and verbal communication

Multitasking

Education

College degree (BA/BS)

Tools

Microsoft Office Suite

Job description

Testing Site - JPMC in New York, NY seeks an experienced Executive Assistant to support a Mergers & Acquisitions team. You will manage calendars, coordinate meetings, events, and travel, and handle confidential communications with discretion.

The role requires five days in the office, strong MS Office skills, and proven experience supporting senior leadership. You will interact with executive-level clients and contribute to high-quality, timely outputs.