Executive Administrative Assistant - Mergers & Acquisition

Testing Site - JPMC; New York (NY); On-site; USD 90,000 - 125,000; Full time

Job summary

Testing Site - JPMC's Global Investment Banking Mergers & Acquisitions team seeks an Executive Assistant to support senior leaders in a fast-paced environment. You will manage calendars, travel, meetings, and critical correspondence with professionalism and discretion.

You will interact with executive clients across lines of business and external partners, preparing materials, coordinating events, and ensuring processes align with department goals.

Qualifications

• Five+ years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations; experience with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities (calendar management).

Responsibilities

• Maintain complex, detailed and constantly changing calendars.
• Screen incoming calls and determine priority while safeguarding information.
• Coordinate and logistics for internal and external meetings.
• Arrange and coordinate domestic and international travel.
• Organize internal and external events, including catering and transportation.
• Process invoices and T&E expense claims per policy.
• Assist with staff onboarding and off-boarding, including equipment/setup and system access.
• Produce high quality emails/messages to all levels of the organization.
• Maintain department documents and current organizational charts and bios.
• Handle routine activities independently and alert on delays.
• Edit spreadsheets and presentations for client meetings.

Skills

Calendar management

Organization

Discretion

Communication skills

Microsoft Office

Phone etiquette

Education

College degree

Tools

MS Office

Job description

Become an integral part of the Global Investment Banking's Mergers & Acquisition's (M&A) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in the Global Investment Banking's Mergers & Acquisition, you will need to work well in a team environment, be able to represent the managers and group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses as well as external clients. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex, detailed and constantly changing calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.