Luxury Senior Living Construction Coordinator

VILLAGE PARK DEVELOPMENT; Atlanta (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

Galerie Development is seeking an Assistant Construction Project Manager to support luxury senior living construction projects from planning through closeout. You will collaborate with the Development team, consultants, contractors, and vendors to keep projects organized, on schedule, and within budget, while maintaining quality standards.

Responsibilities include administering master schedules and budgets, coordinating procurement and installation of equipment, and ensuring thorough

Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, Business Administration, or related field preferred.
• 2–5 years of construction project coordination, project administration, or assistant project management experience.
• Experience supporting commercial construction or real estate development projects preferred.
• Senior living, healthcare, hospitality, or multifamily construction experience is a plus.
• Strong organizational and project coordination skills.

Responsibilities

• Support the Construction Project Manager in coordinating all phases of project planning, design, construction, and closeout.
• Coordinate the selection, procurement, delivery, and installation of consultants, vendors, and owner-furnished equipment not managed by the General Contractor or Interior Design team.
• Assist with project meetings by preparing agendas, documenting meeting minutes, and tracking action items.
• Serve as a liaison between internal departments, consultants, vendors, and project stakeholders to facilitate timely communication.
• Develop and maintain the Master Project Schedule, incorporating planning, design, entitlements, permitting, procurement, construction, installations, and project closeout activities.
• Monitor project milestones and identify potential schedule impacts or delays.
• Provide recommendations to improve project performance and support timely completion.
• Maintain project task lists and ensure assigned responsibilities are completed according to schedule.
• Maintain the Master Project Budget by tracking contracts, purchase orders, commitments, change orders, and projected expenditures.
• Forecast future commitments and identify potential budget variances.
• Reconcile estimated and actual project costs with Galerie's Accounting Department on a regular basis.
• Review consultant and vendor invoices for contractual compliance prior to payment approval.
• Assist in maintaining accurate project financial reporting.
• Establish standardized project folder structures and maintain all electronic project files throughout the life of each project.
• Organize and archive contracts, drawings, specifications, meeting minutes, permits, warranties, and project correspondence.
• Maintain the Project Action Log, documenting critical decisions, outstanding issues, responsible parties, and completion deadlines.
• Assist in receiving, organizing, and maintaining all project documentation for future operational and historical reference.
• Coordinate procurement activities for owner-furnished equipment, specialty vendors, and consultants.
• Track equipment deliveries and installation schedules.
• Assist in coordinating logistics between vendors, contractors, and project teams to minimize delays.
• Assist in organizing closeout documentation, including warranties, operating manuals, as-built drawings, record documents, and maintenance information.
• Support project turnover to Operations by ensuring all required documentation is complete and properly archived.
• Coordinate final project records for long-term storage and future reference.

Skills

Project coordination

Organizational skills

Communication skills

Microsoft Office

Problem solving

Education

Bachelor's degree

Tools

Microsoft Project

Bluebeam

Procore

Excel

Job description

Galerie Development is seeking an Assistant Construction Project Manager to support luxury senior living construction projects from planning through closeout. You will collaborate with the Development team, consultants, contractors, and vendors to keep projects organized, on schedule, and within budget, while maintaining quality standards.

Responsibilities include administering master schedules and budgets, coordinating procurement and installation of equipment, and ensuring thorough