Luxury Real Estate Assistant & Operations Coordinator

REVEL SEARCH®; Florida; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Premier Sotheby's International Realty in Naples/Bonita Springs (Hybrid, Full-Time) seeks an Executive Assistant | Operations Manager to support a luxury advisor. The role blends administrative support, listing coordination, and transaction coordination, with occasional on-site coverage and client interaction.

The ideal candidate brings real estate admin experience, superior organization, and strong communication.

Qualifications

• Experience in real estate administration, listing coordination, transaction coordination, or a similar support role.
• Exceptional organization, attention to detail, and follow-through.
• Strong written and verbal communication, with professionalism for luxury real estate.
• Ability to adapt templates and processes to each client/transaction.
• Comfort with CRM systems, MLS platforms, electronic signatures, and task management tools; Asana a plus.

Responsibilities

• Manage listing preparation, including feature sheets, MLS information, association documents, brochures, keys, and access instructions.
• Visit properties to gather and verify details, deliver materials, and ensure homes are ready for showings.
• Prepare weekly seller reports using updates and content from the digital marketing specialist.
• Coordinate vendors, inspections, property preparation, and association requests to resolution.
• Track transaction deadlines, organize documents, coordinate signatures, and prepare client communications.
• Take on contract-to-close coordination as experience allows.
• Maintain CRM records, client databases, mailing lists, and follow-up activities.
• Assist with testimonial requests, holiday outreach, gifts, and client appreciation.
• Maintain and improve Asana workflows, checklists, and communication templates.
• Provide occasional showing, inspection, and open house coverage, as appropriate to licensing.
• Learn new brokerage technology and suggest practical efficiency improvements.

Skills

Real estate admin

Organization

Communication

CRM systems

Asana

Tools

MLS platforms

Asana

Electronic signatures

Job description

Premier Sotheby's International Realty in Naples/Bonita Springs (Hybrid, Full-Time) seeks an Executive Assistant | Operations Manager to support a luxury advisor. The role blends administrative support, listing coordination, and transaction coordination, with occasional on-site coverage and client interaction.

The ideal candidate brings real estate admin experience, superior organization, and strong communication.