Luxury Real Estate Admin & Operations Coordinator

Compass International Holdings; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Compass International Holdings in Midtown Manhattan is seeking an Administrative Assistant to support agents and staff in a fast-paced luxury real estate brokerage. This full-time, in-office role involves transaction coordination, scheduling, event planning, reporting, and daily office operations from 9:30 am to 5:30 pm, Monday through Friday.

The ideal candidate will be proactive, detail-oriented, and capable of thriving in a collaborative environment while delivering exceptional client service

Qualifications

• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• 1+ years of experience in a customer centric business environment with administrative duties.
• Proficiency in Google Suite.
• Excellent interpersonal skills both verbal and written.
• Diligent with excellent organization skills.
• Ability to interact with both internal and external customers at all levels.
• Professional demeanor and ability to defuse difficult situations in a calm manner.
• Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
• Physically able to bend, stoop, climb, walk, and lift up to 20 lbs.

Responsibilities

• Coordinate and process rental deal transactions, ensuring documentation accuracy and compliance with company policies.
• Track deal progress, maintain transaction records, and collaborate with brokers and internal departments.
• Prepare, maintain, and distribute various reports from multiple sources.
• Generate and distribute market reports by collecting and organizing market data.
• Plan, organize, and support office events, meetings, and client functions.

Skills

Organizational skills

Interpersonal skills

Time management

Communication

Education

Bachelor's degree or equivalent

Tools

Google Suite

Job description

Compass International Holdings in Midtown Manhattan is seeking an Administrative Assistant to support agents and staff in a fast-paced luxury real estate brokerage. This full-time, in-office role involves transaction coordination, scheduling, event planning, reporting, and daily office operations from 9:30 am to 5:30 pm, Monday through Friday.

The ideal candidate will be proactive, detail-oriented, and capable of thriving in a collaborative environment while delivering exceptional client service