Luxury Real Estate Admin & Listings Coordinator

Brown Harris Stevens; Montclair (NJ); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Full-time position

Benefits package

Job summary

Brown Harris Stevens Residential Sales, LLC is a luxury real estate firm seeking an organized administrative assistant in Montclair, NJ. You will maintain listings, support the Director, and coordinate between agents and marketing.

The role requires confidentiality, MS Office proficiency, and familiarity with Real Plus/Listings systems. Prior real estate admin experience (2–3 years) is preferred. This is a full-time position with benefits.

Qualifications

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills.
• Must learn and demonstrate working knowledge of Real Plus/Listings Systems.
• Maintain the highest level of confidentiality. Handle sensitive material.
• Strong organizational/time management skills; manage multiple tasks and deadlines.
• 2-3 years of administrative support experience, preferably in Real Estate or Sales.

Responsibilities

• Enter and update listings & open houses.
• Assist Director with administrative and operational needs of the office.
• Coordinate between Agents and Departments (marketing & listings).
• Accurately type and copy board packages as instructed by agents.
• Provide administrative support (letters, copying, faxing, mailings, etc.).
• Assist agents with uploading photos and responding to client inquiries.
• Order/trac​k business cards and name plates for agents.
• Format and produce marketing materials and presentations.

Skills

MS Office proficiency (Word, Excel, PP

Education

Associates or Bachelor's degree preferred

Tools

Real Plus/Listings Systems

Job description

Brown Harris Stevens Residential Sales, LLC is a luxury real estate firm seeking an organized administrative assistant in Montclair, NJ. You will maintain listings, support the Director, and coordinate between agents and marketing.

The role requires confidentiality, MS Office proficiency, and familiarity with Real Plus/Listings systems. Prior real estate admin experience (2–3 years) is preferred. This is a full-time position with benefits.