Licensed Salesperson / Assistant

Brown Harris Stevens; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Brown Harris Stevens is seeking an organized individual to coordinate the real estate transaction process in New York. The role involves managing applications, preparing documents, and assisting with client relations.

The ideal candidate will have strong communication skills, a professional demeanor, and a minimum of 1 year of relevant experience. Candidates with a New York Real Estate license are preferred.

A collaborative work environment and various administrative tasks are part of this opportunity.

Qualifications

• Strong communication, interpersonal, and customer service skills.
• Ability to manage multiple priorities and meet deadlines.
• 1+ years of relevant experience preferred.

Responsibilities

• Coordinate the co-op and condo board application process.
• Prepare and distribute transaction-related documents.
• Manage listings and marketing materials.

Skills

Communication skills

Organizational abilities

Customer service

Problem-solving

Education

Licensed New York Real Estate Salesperson or Associate Broker

Tools

Microsoft Office Suite

CRM platforms

Canva

Job description

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction. With offices in New York City, The Hamptons, New Jersey, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions.

Overview

Responsibilities

• Coordinate and manage the co-op and condo board application process from start to finish, including assembling, reviewing, submitting, and tracking board packages
• Generate, prepare, organize, and distribute transaction-related documents, including leases, riders, disclosures, compliance forms, exclusives, and other client-related agreements and documentation
• Maintain and update listings, open houses, and related marketing materials across company systems and platforms
• Organize and coordinate photography, floor plans, virtual staging, staging consultations, and other vendor appointments related to listings
• Upload listing photos and assist with online listing management
• Coordinate and host open houses and property showings
• Attend property walkthroughs, photography appointments, and other listing-related meetings as needed
• Prepare and present listings to prospective clients
• Run client credit reports and assist with transaction-related documentation and due diligence
• Assist with preparing, formatting, and producing marketing and presentation materials for client meetings, pitches, and prospecting opportunities
• Schedule meetings, appointments, and calendar coordination for the Agent/Team
• Serve as a primary point of contact for buyers, sellers, attorneys, management companies, vendors, and other parties involved in transactions
• Facilitate strong working relationships with clients and vendors while delivering exceptional customer service
• Respond to client inquiries in a professional, timely, and solution-oriented manner
• Act as a liaison between the Agent/Team and internal departments, including Marketing, Listings, Administration, and Operations
• Provide high-level administrative support, including preparing correspondence, handling mailings, copying/scanning documents, and maintaining organized files
• Ensure accuracy, consistency, and quality control across all work products, listings, and client-facing materials
• Greet clients and visitors in a professional and welcoming manner
• Assist with special projects and additional administrative tasks as needed

Qualifications

• Licensed New York Real Estate Salesperson or Associate Broker preferred
• Professional, polished, and courteous demeanor with exceptional communication, interpersonal, and customer service skills
• Strong organizational and time-management abilities with the capacity to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to maintain strict confidentiality and handle sensitive information with discretion
• High level of proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and PDF software
• Ability to quickly learn and effectively utilize company systems and platforms, including reSOURCE/Listing Systems, Board Packager, CRM platforms, and Canva
• Detail-oriented with strong follow-through and problem-solving skills
• Minium of 1 year experience

Benefits

Brown Harris Stevens Residential Sales, LLC is an equal opportunity employer.