Luxury Office Operations & Mailroom Coordinator

Brobston Group; New York (NY); Sur place; USD 25 000 - 27 000; Plein temps

Résumé du poste

Ferragamo is seeking a Mailroom Coordinator in New York to ensure smooth inbound/outbound mail flow, shipments, and office operations. The role supports brand image standards and coordinates with building services to maintain a high-quality work environment.

The position involves managing vendor invoices, sustainability data, and general administrative tasks within a fast-paced, luxury fashion setting.

Qualifications

• Minimum of one year mailroom or similar experience.
• Excellent communication skills.
• Detailed oriented and highly organized.
• Computer skills – email, postal and shipping systems.
• Flexible, trustworthy, able to work in fast-paced environment.
• Professional demeanor, team player and ability to work independently.

Responsabilités

• Sort and distribute inbound/outbound mail.
• Prepare domestic and international shipments.
• Coordinate messenger deliveries & sample shipments.
• Monitor shipping costs & postage compliance.
• Maintain shipment logs & SOP documentation.
• Distribute company communications.
• Maintain common areas and restock supplies.
• Event/catering setup and breakdown.
• Coordinate with Cushman & Wakefield for building services.
• Minor repairs & facilities troubleshooting.
• Act as NY/NJ facilities point of contact.
• Support Brand Image standards throughout the day.
• Vendor invoicing and sustainability data compilation.
• Supply ordering systems management.
• Cost-savings process review.
• Email coordination & documentation.
• Ad hoc reporting & special projects.

Connaissances

Communication

Organizational skills

Detail oriented

Team player / Independent

Outils

Email systems

Shipping software

Description du poste

Ferragamo is seeking a Mailroom Coordinator in New York to ensure smooth inbound/outbound mail flow, shipments, and office operations. The role supports brand image standards and coordinates with building services to maintain a high-quality work environment.

The position involves managing vendor invoices, sustainability data, and general administrative tasks within a fast-paced, luxury fashion setting.