Luxury Events Coordinator: West Coast VIP Experiences

LuxExperience; New York (NY); Hybrid; USD 65,000 - 79,000; Full time

Benefits offered by this job

Paid time off

Medical and dental insurance

Life insurance

Long-term disability insurance

401(k) Plan

Employee Share Purchase Plan

Staff discount

Job summary

LuxExperience in New York, NY is seeking an Associate Events professional to plan and execute high-touch client events across the United States, with a focus on luxury markets. You will coordinate venues, vendors, catering, transportation, gifting and on-site execution, while collaborating with internal teams to drive client engagement and business objectives.

The role requires 3–5+ years in events or luxury hospitality, exceptional organization, strong communication, and the ability to manage

Qualifications

• 3–5+ years of experience in events, luxury hospitality, fashion, retail, marketing or related field.
• Experience coordinating premium or luxury events and client experiences strongly preferred.
• Highly organized with exceptional attention to detail and ability to manage multiple events and priorities.
• Strong communication and relationship-building skills.
• Comfortable working with high-profile clients, senior stakeholders and external partners.
• Proactive, solutions-oriented and able to remain composed in a fast-paced event environment.
• Strong understanding of luxury service and expectations of high-net-worth clients.

Responsibilities

• Support planning and execution of high-touch client events and experiences across the US, focusing on luxury markets.
• Coordinate event logistics including venues, vendors, catering, transportation, gifting, production and on-site execution.
• Partner with Events Manager, Personal Shopping, Marketing and internal teams to support client engagement and objectives.
• Manage event timelines, guest lists, invitations, RSVPs and communications.
• Build and maintain relationships with vendors, venues and partners.
• Assist with event budgets, track expenses and process invoices within budgets.
• Provide hands-on on-site support before, during and after events for a seamless guest experience.
• Assist VIP and EIP client experiences reflecting Mytheresa's luxury service standards.
• Track event results, attendance and feedback; support post-event reporting.
• Stay informed on luxury trends across key markets; travel as required to support events.

Skills

Event planning

Luxury hospitality

Vendor management

CRM platforms

Microsoft Office

Google Suite

Tools

Microsoft Office

CRM platforms

Job description

LuxExperience in New York, NY is seeking an Associate Events professional to plan and execute high-touch client events across the United States, with a focus on luxury markets. You will coordinate venues, vendors, catering, transportation, gifting and on-site execution, while collaborating with internal teams to drive client engagement and business objectives.

The role requires 3–5+ years in events or luxury hospitality, exceptional organization, strong communication, and the ability to manage