Luxury Events Coordinator - Hybrid

LuxExperience; New York (NY); Hybrid; USD 60,000 - 73,000; Full time

Benefits offered by this job

401(k) plan

Staff discount

Medical, Dental and Vision insurance

Commuter benefit

Flexible spending

Job summary

NET-A-PORTER, part of LuxExperience, is seeking an Events Coordinator for North America based in New York, NY. This hybrid role combines in-office collaboration (4 days) with 1 day remote work to support a dynamic events calendar and client experiences.

The role reports to the Head of Communications & Public Relations. You will help plan and execute regional events, coordinate invitations, venues and vendors, and ensure flawless event execution from planning through post-event reporting.

Qualifications

• Excellent organizational and administrative skills required.
• Strong written and verbal communication abilities.
• Detail-oriented with ability to manage multiple priorities.
• Collaborative and proactive in a fast-paced environment.

Responsibilities

• Support planning and execution across the regional events calendar.
• Maintain event calendars, timelines, trackers, guest lists and documents.
• Coordinate invitations, RSVPs, guest communications and databases.
• Research venues, vendors, gifting options and production resources.
• Coordinate event materials, gifting, shipping and inventory.
• Assist with vendor communication, POs, invoices and expense tracking.
• Prepare briefing documents, schedules and run-of-show materials.
• Support on-site logistics, guest check-in and breakdown.
• Coordinate internal meetings and event-related admin.
• Maintain organized event files, photos and recaps.
• Support post-event reporting and reconciliation.
• Collaborate with PR, Marketing, Personal Shopping and other teams.

Skills

Organizational skills

Administrative skills

Communication skills

Attention to detail

Team collaboration

Flexibility

Tools

Microsoft Office

Google Workspace

Event tracking tools

Job description

NET-A-PORTER, part of LuxExperience, is seeking an Events Coordinator for North America based in New York, NY. This hybrid role combines in-office collaboration (4 days) with 1 day remote work to support a dynamic events calendar and client experiences.

The role reports to the Head of Communications & Public Relations. You will help plan and execute regional events, coordinate invitations, venues and vendors, and ensure flawless event execution from planning through post-event reporting.