Luxury Events Coordinator — Private Dining & Venue

The Dinex Group - Daniel Boulud; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

The Dinex Group LLC is seeking an Event Coordinator for Le Jardin sur Madison, a luxury event space on Madison Avenue. You will support event leaders, conduct client meetings, assist with proposals, contracts, and BEOs, and coordinate timelines, AV, décor, and vendor needs.

On site you’ll liaise with culinary and management teams, monitor events for flawless execution, maintain client communications, and uphold exceptional guest service in a premier luxury hospitality setting.

Qualifications

• Minimum 2 years of event coordination, catering, private dining, or hospitality experience.
• Experience in a fine dining, luxury hospitality, hotel, catering, or upscale event environment preferred.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple events and priorities simultaneously.
• Proficiency with Microsoft Office Suite and event management software.
• Flexible schedule with the ability to work evenings, weekends, and holidays as business demands require.

Responsibilities

• Support event leaders and at times serve as the primary point of contact for clients from initial inquiry through event completion.
• Conduct venue tours and assist clients in selecting event packages, menus, and service options.
• Assist with preparing event proposals, contracts, banquet event orders (BEOs), and related documentation.
• Assist with coordinating all event logistics including timelines, room setups, audiovisual requirements, décor, entertainment, and vendor needs.
• Maintain consistent communication with clients to ensure expectations are met and exceeded.
• Aid in on‑site event operations and act as the client liaison during events.
• Ensure all event details are communicated effectively to culinary, service, and management teams.
• Take part in conducting pre‑event meetings and walkthroughs with internal departments.
• Monitor event timelines and troubleshoot issues in a professional and timely manner.
• Ensure all events are executed according to company standards and client expectations.
• Maintain accurate event records, contracts, invoices, and client correspondence.
• Coordinate with vendors, suppliers, and third‑party partners as needed.
• Track deposits, payments, and event‑related billing information.
• Assist with forecasting event revenue and achieving sales goals.
• Support marketing initiatives, venue showcases, networking events, and promotional activities.
• Work closely with events team, restaurant management, chefs, banquet staff, and external partners to ensure seamless event execution.
• Foster a positive and collaborative working environment.
• Uphold the venue's commitment to luxury hospitality and guest satisfaction.

Skills

Event coordination

Excellent communication

Organizational skills

Tools

MS Office

Job description

The Dinex Group LLC is seeking an Event Coordinator for Le Jardin sur Madison, a luxury event space on Madison Avenue. You will support event leaders, conduct client meetings, assist with proposals, contracts, and BEOs, and coordinate timelines, AV, décor, and vendor needs.

On site you’ll liaise with culinary and management teams, monitor events for flawless execution, maintain client communications, and uphold exceptional guest service in a premier luxury hospitality setting.