Luxury Events & Conference Services Coordinator

Four Seasons; Lanai City (HI); On-site; USD 39,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental & Vision benefits

Paid time off

Discounts at Four Seasons Worldwide

Complimentary stays

Employee meals & dry cleaning

On-island housing

Inter-island airfare

Learning and development

Inclusive culture

Job summary

Four Seasons Resort Lana’i is seeking a Catering & Conference Services Coordinator to provide administrative and coordination support for meetings, groups, and events across Lana’i properties. You will assist with planning, documentation, and seamless guest service.

Responsibilities include managing contracts, event orders, schedules, and communications, while ensuring accurate records and cross-department collaboration.

Qualifications

• Legal work authorization in United States required.
• Hospitality experience or events background preferred.
• Willingness to work holidays, weekends, and varied shifts.
• Strong data entry and attention to detail.

Responsibilities

• Provide administrative support to Catering & Conference Services team and handle overflow for Sales & Marketing and F&B.
• Prepare, maintain, and distribute event documentation including contracts, BEOs, resumes, schedules, menus, reports, and communications.
• Coordinate planning logistics for internal events, small groups, and special functions with cross-department coordination.
• Manage client accounts, bookings, traces, and event details in Delphi and other event systems.
• Maintain filing systems, databases, reports, vendor resources, and records for operational efficiency.

Skills

Organizational skills

Multitasking

Administrative skills

Data entry

Typing 40 WPM

Tools

Delphi

Job description

Four Seasons Resort Lana’i is seeking a Catering & Conference Services Coordinator to provide administrative and coordination support for meetings, groups, and events across Lana’i properties. You will assist with planning, documentation, and seamless guest service.

Responsibilities include managing contracts, event orders, schedules, and communications, while ensuring accurate records and cross-department collaboration.