Luxury Event Sales Admin & Planning Coordinator

The Post Oak; Houston (TX); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Generous employee discounts on dining

Paid Time Off

401K

Opportunities for advancement

Positive and respectful work env withD

Complimentary parking

Job summary

The Post Oak Hotel in Houston is seeking an Event Sales Administrative Coordinator to join the luxury team. The role supports Event Sales Managers and Planning Managers, handling proposals, contracts, and weekly reporting to keep the team informed.

Responsibilities include soft lead qualification, space planning, and maintaining BEOs, resumes, and communications. Strong organizational skills and 2 years of hotel or luxury experience are preferred.

Qualifications

• 2 years of experience in a professional setting, preferably in hospitality.
• Strong time management and organizational skills.
• Excellent phone and communications skills.
• Proficient in Delphi FDC and Microsoft Office (Word, Excel, PPT).
• Ability to multitask and work flexible schedules including nights, weekends, and holidays.

Responsibilities

• Soft qualify leads via telephone, email, and web.
• Assist Event Sales Managers and Event Planning Managers with projects and weekly reporting.
• Prepare and process event paperwork: proposals, contracts, expense reports, BEOs, resumes, and weekly reports.
• Coordinate space availability with hotel departments for internal events and ensure accurate event information.
• Maintain all banquet event order records and communications in a timely manner.
• Protect privileged and confidential information and manage office supplies and sales collateral.

Skills

Experience: 2 years

Time management

Organizational skills

Phone skills

Tools

Delphi FDC

Microsoft Office

Job description

The Post Oak Hotel in Houston is seeking an Event Sales Administrative Coordinator to join the luxury team. The role supports Event Sales Managers and Planning Managers, handling proposals, contracts, and weekly reporting to keep the team informed.

Responsibilities include soft lead qualification, space planning, and maintaining BEOs, resumes, and communications. Strong organizational skills and 2 years of hotel or luxury experience are preferred.