Event Sales Administrative Coordinator

The Post Oak; Houston (TX); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Generous employee discounts on dining

Paid Time Off

401K

Opportunities for advancement

Positive and respectful work env withD

Complimentary parking

Job summary

The Post Oak Hotel in Houston is seeking an Event Sales Administrative Coordinator to join the luxury team. The role supports Event Sales Managers and Planning Managers, handling proposals, contracts, and weekly reporting to keep the team informed.

Responsibilities include soft lead qualification, space planning, and maintaining BEOs, resumes, and communications. Strong organizational skills and 2 years of hotel or luxury experience are preferred.

Qualifications

• 2 years of experience in a professional setting, preferably in hospitality.
• Strong time management and organizational skills.
• Excellent phone and communications skills.
• Proficient in Delphi FDC and Microsoft Office (Word, Excel, PPT).
• Ability to multitask and work flexible schedules including nights, weekends, and holidays.

Responsibilities

• Soft qualify leads via telephone, email, and web.
• Assist Event Sales Managers and Event Planning Managers with projects and weekly reporting.
• Prepare and process event paperwork: proposals, contracts, expense reports, BEOs, resumes, and weekly reports.
• Coordinate space availability with hotel departments for internal events and ensure accurate event information.
• Maintain all banquet event order records and communications in a timely manner.
• Protect privileged and confidential information and manage office supplies and sales collateral.

Skills

Experience: 2 years

Time management

Organizational skills

Phone skills

Tools

Delphi FDC

Microsoft Office

Job description

Overview

The Post Oak Hotel is seeking an Event Sales Administrative Coordinator to join the only double Forbes Five-Star Hotel in Texas. We hire passionate and professional colleagues who genuinely delight our guests through curated and authentic experiences.

The Event Sales Administrative Coordinator will be responsible for processing event sales leads, assisting Event Sales Managers and Event Planning Managers with projects, and maintaining an organized workflow to ensure the weekly reports and communications are sent to the team in a timely manner.

Responsibilities

• Soft qualifying leads via telephone, email, and web.
• Work with the Event Sales Managers, the Event Planning Managers, and the Director of Events in responding to short-term leads, manage availability in Delphi FDC, and complete event paperwork, including but not limited to proposals, contracts, expense reports, banquet event orders, resumes, and weekly reports.
• Review and provide space availability to hotel departments for internal events, plan and prepare the BEOs, distribute the event information accurately, and check the event space the day of to ensure all is as requested.
• Maintain all banquet event order records and Resumes, including change log and SEO book and manage all communications (distribution, pop-ups, revised, late) in a timely manner.
• Protect privileged and confidential information through diligence and discretion.
• Monitor and order office supplies and maintain sales collateral.

Qualifications

• Aspire to our values of being passionate, strive for excellence, remain relevant, collaborate and act with honor and integrity.
• 2 Years of experience. Previous hotel experience, luxury or Forbes experience preferred
• Time management, organizational and phone skills
• Proficient in Delfi FDC and Microsoft Office to include Word, Excel and PPT
• Ability to multitask and work flexible schedules, including nights, weekends and holidays is required.
• Physical demands: Ability to lift 25 pounds on a regular basis and prolonged extended periods of standing.

What we offer you

• Multiple benefit plans to suit your needs
• Paid Time Off
• 401K
• Opportunities for advancement
• Positive and respectful work environment where diversity is valued
• Generous employee discounts on dining, retail, amusements, and hotels
• Community volunteer opportunities
• Complimentary parking and colleague meal

Disclaimer

: The above information is intended as a high-level overview of the responsibilities and qualifications for the position and does not represent the full job description which will include all responsibilities, skills, duties, requirements, and working conditions associated with the job. For more information or to see the full job description, contact the Human Resources department at the location in which you are applying.

Posted Salary Range

Starting from USD $20.00/Hr.

Tipped Position

This position does not earn tips