School Administrative Assistant / Treasurer

Applitrack; United States; On-site; USD 36,000 - 64,000; Full time

Job summary

Trailside Elementary is seeking a dedicated School Administrative Assistant / Treasurer to support the front office and manage treasurer duties. This full-time, benefits-eligible role will be the first point of contact for visitors and responsible for coordinating daily administrative functions and related fiscal tasks.

The position includes managing student records, coordinating substitutes, payroll-related timing, and maintaining the school’s website and communications.

Responsibilities

• Serve as first point of contact to students/families by greeting visitors, answering phones, responding to inquiries and providing school tours when necessary.
• Perform office routines in a fast paced, productive school office.
• Maintain student permanent records, absence affidavits and report card records as required by the state.
• Coordinate and arrange building substitutes with Subcoordinator and absence management.
• Review and monitor staff timesheets for compliance and payroll submission.
• Perform treasurer duties: track budget, balance statements, collect monies, write checks and compile reports.
• Enter purchase requisitions into PO system and track orders through delivery and payment.
• Maintain elementary homepage/website with daily announcements.
• Coordinate distribution of communications and e-communiques.
• Work on special projects and community outreach as directed.
• Provide administrative support to building administration.
• Serve on school safety team including evacuations and ensuring materials and supplies are available.

Job description

School Administrative Assistant / Treasurer JobID: 346

• Position Type:
  Classified/ School Administrative Assistant/Treasurer
• Date Posted:
  9/29/2026
• Date Available:
  10/19/2026

Trailside Elementary is seeking applicants for the School Administrative Assistant / Treasurer. This position is full time, benefits eligible.

Summary: This position will provide administrative support to the elementary building front office by serving as first point of contact for visitors. Specific duties will include coordination of daily school administrative functions; assure the smooth and efficient operation of school office and all treasurer duties, and excellent communication with building visitors, administration and all building staff.

Essential Functions:

• Serve as first point of contact to students/families by greeting visitors, answering phones, responding to all building inquiries and providing school tours when necessary.
• Perform the necessary office routines and practices associated with a fast paced, productive school office.
• Maintain student permanent records, absence affidavits and report card records as required by the state.
• Coordinate and arrange building substitutes in conjunction with the Subcoordinator while utilizing absence management process.
• Review and monitor staff timesheets in a timely manner and make sure all are in compliance with current staffing regulations and are sent to payroll in a timely fashion.
• Perform all school treasurer procedures required per State Board of Accounts expectations. This includes tracking budget, balancing statements, collecting monies, writing checks and compiling reports as well as attending treasurer meetings as required.
• Enter purchase requisitions into purchase order system for elementary building and track orders through delivery and payment of invoice.
• Upkeep of the elementary school homepage/website, including incorporation of daily announcements.
• Coordinate distribution of all written communications and e-communique from the school.
• Perform work on special projects and community outreach, as directed by building administration.
• Provide administrative support to building administration.
• Serve as member of school safety team which includes assisting with building evacuations and ensuring teachers have all required materials, evacuation bags, and supplies.