Long-Term Substitute Administrative Assistant

Sylvania; Guilford (CT); On-site; USD 44,000 - 60,000; Part time

Job summary

Guilford High School in Guilford, CT seeks a Long-Term Substitute Administrative Assistant for the Counseling Department. The role involves greeting visitors, coordinating 504 meetings and college visits, and providing clerical support to the counselors and director of school counseling.

Responsibilities include preparing mailings, updating the department website, processing purchase requests, proofreading, and distributing information with a welcoming attitude for families, students, staff, and

Qualifications

• Experience using Microsoft Office software is required.
• Experience using the Google platform for email, scheduling, and spreadsheets is required.
• Experience working with high school-age children is preferred.
• Experience in an administrative office position is preferred.

Responsibilities

• Screen and greet visitors in the Counseling office.
• Coordinate 504 meetings and college visits.
• Prepare mailings and information for distribution; update department website.
• Provide clerical support to counselors and director; handle filing and mail.

Skills

Microsoft Office

Google Suite

High school students experience

Administrative office experience

Job description

NOTICE OF VACANCY

Long-Term Substitute Administrative Assistant

Guilford High School

Description and Minimum Qualifications

Employee serves as administrative assistant in the Counseling Department, and will be expected to perform work that assists with the smooth operation of the department. The position includes, but is not limited to: screening and greeting visitors for Counseling office; coordination of 504 meetings and college rep. visits; prepare mailings for school events; update website for department; manage purchase requests; clerical support for school counselors and director of school counseling; and performing office work such as proofreading, preparing mailings and information for distribution, distributing mail, filing, and demonstrating a positive and welcoming attitude for working with families, students, building staff and visitors to the school.

• Experience using Microsoft Office software, required
• Experience using the Google platform including email, scheduling appointments, spreadsheets and Excel, required
• Experience in working with high school-age children, preferred
• Experience working in an administrative office position, preferred

Responsible to:

Building Administrator

Work Period:

As soon as possible through on or about December 31, 2026

7 paid hours per day (7.5-hour day will include 30-minute unpaid lunch)

Starting Date:

As soon as possible

Closing Date:

Open until filled

Salary:

$24.96/hour

Due to the temporary nature of this assignment, no benefits package is available.

Posting Date:

September 4, 2026