Guidance Secretary

Putnam Public Schools; United States; On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health and life insurance

Paid vacation and sick leave

Annual personal and bereavement days

Longevity payments

Paid holidays

Job summary

Putnam Public Schools in Putnam High School is seeking a skilled Guidance Secretary to support counselors, manage student records, and coordinate college/career materials. This role emphasizes confidentiality, organization, and responsiveness in a busy school office.

You will assist with scheduling, data entry, and event support, contributing to a positive guidance program. The position requires a high school diploma or equivalent, with preferred associate’s degree and prior school experience;

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• Experience in a school setting or administrative role is highly desirable.
• Strong organization and multitasking with attention to detail.
• Proficient in Google Suite, Microsoft Office, and student information systems.

Responsibilities

• Serve as the first point of contact for students, parents, and staff in the guidance office.
• Maintain and organize student records, transcripts, and confidential documents.
• Assist with scheduling student appointments and coordinating meetings for school counselors.
• Manage calls, emails, and correspondence for the guidance department.
• Process enrollment, withdrawal, and transfer records.
• Support testing coordination, college materials, and scholarship information.
• Plan and coordinate the annual scholarship night.
• Assist with data reporting for state and federal requirements.
• Prepare reports and documents; data entry in SIS; run reports as needed.
• Provide admin support for events (graduation, parent nights, career fairs, workshops).

Skills

Organizational skills

Multitasking

Communication

Discretion/confidentiality

Teamwork

Education

High school diploma

Associate's degree preferred

Tools

Google Suite

Microsoft Office

PowerSchool

Job description

• Date Posted: 8/27/2026

• Location: Putnam High School

The Guidance Secretary plays a vital role in supporting the daily operations of the high school guidance department. This position provides administrative and clerical support to school counselors, assisting with student records, scheduling, communications, and overall office management. The Guidance Secretary also supports college and career preparation efforts by helping distribute information on scholarships, college applications, and standardized testing. The ideal candidate is highly organized, detail-oriented, and able to maintain confidentiality while working in a fast-paced school environment.

RESPONSIBILITIES:

• Serve as the first point of contact for students, parents, and staff in the guidance office.
• Maintain and organize student records, transcripts, and confidential documents.
• Assist with scheduling student appointments and coordinating meetings for school counselors.
• Manage incoming calls, emails, and correspondence for the guidance department.
• Process and track student enrollment, withdrawal, and transfer records.
• Support the coordination of standardized testing, college application materials, and scholarship information.
• Plans and coordinates the annual scholarship night.
• Assist with compiling and managing data for state and federal reporting requirements.
• Prepare reports, letters, and other documents as needed.
• Assist with student data entry and updating information in student information systems, including generating and running reports as needed to support administrative and academic functions district-wide.
• Provide administrative support for guidance-related events (graduation, parent nights, career fairs, and student workshops).
• Perform other duties as assigned by the school administration and counseling staff.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent required; associate's degree or relevant coursework preferred.
• Previous experience in a school setting or administrative role is highly desirable.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Google Suite, Microsoft Office, and student information systems (such as PowerSchool).
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive student information with discretion.
• Strong problem-solving abilities and the ability to work both independently and as part of a team.

START DATE:

Immediate Opening

RATE OF PAY:

$28.59 per hour

BENEFITS:

Comprehensive benefits package includes health and life insurance, paid vacation and sick leave, annual personal and bereavement days, lump-sum longevity payments based on years of service, and paid holidays.

APPLICATION PROCEDURE:

EXTERNAL APPLICANTS: Please submit your application through our website: www.putnamschoolsct.org

INTERNAL APPLICANTS: Please submit a letter of interest to Heather Taylor, Principal

APPLICATION CLOSING DATE: Open until filled

Equal Opportunity Employer

Postings current as of 8/29/2026 2:27:18 PM CST.

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