Logistics Specialist

The Peterson School; Woburn (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

The Peterson School is seeking an experienced Shipping Coordinator in Woburn, MA. Responsibilities include preparing and packaging equipment for transport, generating shipping documentation, and managing vendor relationships.

The role requires strong organizational skills, attention to detail, and 3+ years of logistics or shipping experience. A high school diploma is required, and certification in logistics is preferred.

Qualifications

• 3+ years of experience in shipping, logistics, or warehouse operations.
• Knowledge of international shipping regulations and export compliance.
• Ability to lift and move heavy equipment safely.

Responsibilities

• Prepare and package equipment for safe transport.
• Generate and review shipping documentation.
• Communicate with freight forwarders and customs brokers.

Skills

Shipping coordination

Attention to detail

Organizational skills

Customer service

Education

High school diploma or equivalent

Logistics or supply chain certification

Tools

ERP systems

Microsoft Office Suite

Job description

Company: Confidential Location: Woburn MA

Key Responsibilities

• Shipping Coordination
  • Prepare and package capital equipment for safe transport, including custom crating and protective measures.
  • Schedule and coordinate shipments with carriers (freight, air, ocean) for domestic and international deliveries.
  • Ensure adherence to Incoterms and customer-specific shipping requirements.
• Documentation & Compliance
  • Generate and review shipping documentation (commercial invoices, packing lists, bills of lading, export declarations).
  • Ensure compliance with U.S. export regulations, international customs requirements, and hazardous material guidelines.
  • Maintain accurate records of shipments in ERP or logistics systems.
• Carrier & Vendor Management
  • Communicate with freight forwarders, customs brokers, and carriers to track shipments and resolve issues.
  • Negotiate shipping rates and optimize cost-effective solutions while meeting delivery timelines.
• Quality & Safety
  • Inspect equipment prior to shipment for damage or discrepancies.
  • Follow all safety protocols for handling heavy or sensitive equipment.
• Customer Service
  • Provide shipment status updates to internal teams and customers.
  • Address inquiries related to shipping schedules, documentation, and delivery.

Qualifications

• High school diploma or equivalent; logistics or supply chain certification preferred.
• 3+ years of experience in shipping, logistics, or warehouse operations (capital equipment experience a plus).
• Knowledge of international shipping regulations, Incoterms, and export compliance.
• Proficiency in ERP systems and Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to lift and move heavy equipment safely.