Logistics Coordinator

Physical Intelligence; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Physical Intelligence is seeking an organized Logistics Coordinator to manage site bookings, prop readiness, transportation, and vendor coordination for data-collection deployments in San Francisco. This role focuses on operational efficiency, cross-team communication, and scalable logistics workflows to support multiple locations.

The ideal candidate thrives on juggling priorities, building strong relationships with hosts and vendors, and improving processes to reduce manual work while ensuring

Qualifications

• What We're Looking For: Organization, Anticipation, Ownership, Prioritization, Communication, Relationship building, Adaptability, Process orientation, Attention to detail, Service mindset

Responsibilities

• Bookings & Site Coordination: Coordinate bookings and scheduling, communicate with hosts or site contacts, confirm access and site requirements, maintain visibility into upcoming bookings.
• Props & Site Readiness: Determine props/equipment, ensure staging and transportation, track missing or damaged items, arrange replenishment.
• Transportation & Vans: Coordinate vans and transport, ensure availability at times/locations, manage loading/unloading.
• Moving & Setup Services: Coordinate movers or vendors, provide clear instructions, ensure locations are set up and reset.
• Operational Coordination: Act as central point between operators, hosts, vendors, drivers, props teams, and internal stakeholders, resolve problems early.
• Workflow Improvement: Build repeatable processes, reduce manual work, create checklists and templates, help scale deployments into a reliable OS.

Job description

The Logistics Coordinator is responsible for making the physical operations behind π run smoothly.

This person coordinates the many moving pieces required to get a location ready for data collection: props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow us to operate across more locations with less manual coordination.

This is a highly operational role. The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people.

Core Responsibilities

Bookings & Site Coordination

• Coordinate bookings and scheduling.

• Communicate with hosts or site contacts before, during, and after bookings.

• Confirm access, timing, site requirements, and any special logistics.

• Maintain clear visibility into upcoming bookings and readiness.

Props & Site Readiness

• Coordinate which props and equipment are needed at each location.

• Ensure props are staged, transported, and available before operations begin.

• Track missing, damaged, or misplaced items.

• Coordinate replenishment or replacement as needed.

Transportation & Vans

• Coordinate vans and transportation required for each deployment.

• Make sure vehicles are available at the right times and locations.

• Coordinate loading, unloading, and transportation of equipment and props.

Moving & Setup Services

• Coordinate movers or other external service providers when needed.

• Provide clear instructions and expectations to vendors.

• Ensure locations are set up and reset appropriately.

Operational Coordination

• Act as a central point of coordination between operators, PiBnB hosts, vendors, drivers, props teams, and internal stakeholders.

• Identify logistics problems early and resolve them quickly.

• Communicate changes clearly when plans shift.

Workflow Improvement

• Build repeatable processes for recurring logistics.

• Identify unnecessary manual work and opportunities to simplify coordination.

• Create checklists, trackers, templates, and other lightweight systems.

• Help PiBnB scale from individually coordinated deployments toward a reliable operating system.

The strongest candidates will demonstrate:

What We're Looking For

• Organization: Can keep many parallel details straight without dropping things.

• Anticipation: Thinks ahead about dependencies and potential failure modes.

• Ownership: Sees something that needs to happen and drives it to completion.

• Prioritization: Can distinguish an urgent blocker from something that can wait.

• Communication: Gives clear, concise updates and knows when to *escalate*.

• Relationship building: Works effectively with hosts, vendors, operators, and internal teams.

• Adaptability: Stays effective when plans change or unexpected problems arise.

• Process orientation: Doesn't just solve today's problem; looks for ways to make the next occurrence easier.

• Attention to detail: Checks that things are actually ready rather than assuming they are.

• Service mindset: Understands that good logistics makes everyone else's job easier.