Logistics Coordinator

CheckSammy; Addison (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

CheckSammy in Addison, TX is seeking a Logistics Coordinator to manage inbound and outbound shipments and maintain inventory accuracy. You will support daily warehouse operations and collaborate with staff, carriers, and other departments to keep things moving efficiently.

Responsibilities include keeping delivery updates, coordinating with vendors, and processing documents in systems like HubSpot and Jobber. A strong focus on communication and problem solving helps optimize routes and costs.

Qualifications

• Coordinate inbound and outbound shipments as part of daily logistics operations.
• Maintain inventory accuracy and ensure records reflect real-time status.
• Act as main point of contact for logistics vendors and customers.
• Ensure documentation is uploaded to internal systems (HubSpot, Jobber).

Responsibilities

• Track and trace shipments with timely pickups and deliveries; provide updates.
• Serve as primary contact for logistics vendors, customers, and team members.
• Request and process PODs, invoices, and records; upload to internal systems.
• Coordinate with carriers to optimize routes and reduce costs.
• Address delays, pricing discrepancies, or shortages to maintain flow.
• Maintain updated spreadsheets; track weights, fees, and expenses.
• Refine workflows to improve efficiency and sustainability.
• Provide tailored support to high-touch and new clients.
• Perform other duties as assigned.

Skills

Logistics coordination

Communication

Data entry

Problem solving

Tools

HubSpot

Teams

Front

Logistics TMS

Job description

As the Logistics Coordinator, you’ll be responsible for coordinating and scheduling all inbound and outbound shipments, managing inventory accuracy, and supporting the daily operations of our warehouse. You’ll work closely with warehouse staff, carriers, and other departments to keep everything moving efficiently.

Key Responsibilities:

• Daily Load Management: Track and trace all shipments, ensuring timely pickups and deliveries. Maintain constant updates on delivery statuses and provide clients with real-time information.
• Communication: Act as the main point of contact for logistics vendors, customers, and team members. Respond promptly to inquiries, resolve issues, and provide updates through various communication platforms (e.g., HubSpot, Teams, Front, Logistics TMS).
• Document Management: Request and process proof-of-delivery (POD) documents, invoices, and other records. Ensure all information is accurately uploaded to internal systems like Jobber and HubSpot.
• Vendor Coordination: Collaborate with carriers, dispatchers, and recycling partners to optimize routes, reduce costs, and enhance efficiency. Share essential contact information between key stakeholders to streamline operations.
• Problem-Solving: Address and resolve any operational challenges, such as delays, pricing discrepancies, or resource shortages, ensuring seamless execution of logistics tasks.
• Data Entry & Reporting: Maintain updated spreadsheets, track recycling weights and fees, and ensure accurate record-keeping for all shipments and expenses.
• Process Improvement: Continuously refine workflows, improve efficiency, and contribute to the development of sustainable logistics practices.
• Client Support: Prioritize high-touch and new clients by providing tailored support and ensuring their needs are met promptly.
• Other duties as assigned.