Logistics Billing & Data Integrity Specialist

Lawler Foods; Saint Paul (MN); On-site; USD 52,000 - 66,000; Full time

Job summary

Dessert Holdings in St. Paul, MN invites a Logistics Support Coordinator to manage data integrity, invoicing, and vendor billing across freight carriers and 3PLs. You will interface with Accounts Payable, audit invoices, code charges, and help ensure accurate payments within tight timelines.

The role emphasizes ERP/TMS familiarity, strong Excel skills (XLOOKUP, VLOOKUP, PivotTables), and collaboration across logistics and finance teams to resolve variances and maintain data accuracy.

Qualifications

• 3 years of dedicated experience in logistics administration, billing auditing, or specialized Accounts Payable (AP).
• Advanced proficiency in Microsoft Excel, including XLOOKUP/VLOOKUP, Pivot Tables, and data reconciliation formulas.
• Proficiency with ERP and TMS systems; experience with Microsoft Dynamics 365 (D365) and E2open is highly preferred.
• Deep understanding of logistics processes, freight accessorial fee structures (fuel, detention, liftgate), and 3PL warehousing workflows.
• Proven experience identifying, disputing, and successfully resolving invoice variances directly with vendors.
• Exceptionally strong focus on data integrity, with a history of managing repeatable documentation workflows under tight timelines.
• Professional written and verbal communication skills; ability to collaborate cross-functionally to clear payment blocks with vendors and internal AP teams.

Responsibilities

• Audit and process warehouse invoices for Finished Goods and Raw Materials.
• Audit and process recurring invoices for pallet systems.
• Audit and process transportation invoices not handled via the automated TMS system, including inbound, outbound, transfer orders, sales orders, bulk shipments, and plant recycling removal.
• Audit and process all accessorial or "other" charges for EDI carriers within the TMS.
• Audit and process all freight charges related to co-packer operations, as well as cross-border FedEx charges (US-to-Canada and Canada-to-US).
• Manually code all invoices and approve line items up to $5,000; seamlessly delegate approvals above $5,000 to the Director level.
• Act as the 1st level approver of logistics charges (transportation, warehouse, pallet, and customs) in Microsoft Dynamics 365 and create blanket POs for DH warehouses.
• Build and maintain detailed data trackers for all non-TMS transportation, warehouse locations, pallet vendors, and customs brokers.
• Review data, report issues, and monitor carrier loads within the E2open TMS. Approve third-party user access requests for Appointment Scheduling.
• Review carrier statements and partner cross-functionally with the corporate Accounts Payable team to confirm payment statuses and resolve billing discrepancies.

Skills

Logistics administration

Billing auditing

Accounts Payable

Excel proficiency

Data integrity

Cross-functional communication

Education

Bachelor's degree in supply chain or related field

Tools

Microsoft Dynamics 365 (D365)

E2open

Job description

Dessert Holdings in St. Paul, MN invites a Logistics Support Coordinator to manage data integrity, invoicing, and vendor billing across freight carriers and 3PLs. You will interface with Accounts Payable, audit invoices, code charges, and help ensure accurate payments within tight timelines.

The role emphasizes ERP/TMS familiarity, strong Excel skills (XLOOKUP, VLOOKUP, PivotTables), and collaboration across logistics and finance teams to resolve variances and maintain data accuracy.