Logistics and Operations Specialist #55

United States Senate Sergeant at Arms; Washington (District of Columbia); On-site; USD 69,000 - 121,000; Full time

Job summary

United States Senate Sergeant at Arms seeks a Logistics and Operations Specialist for the Printing Graphics and Direct Mail team. The role focuses on warehouse support, asset inventory, and fleet transportation for Senate materials, delivering high-quality service across the Senate complex.

Responsibilities include managing POs, tracking requests, packaging, shipping, and maintaining accurate records in the inventory system while supporting flag processes and USPS-compliant packaging.

Qualifications

• High school diploma (or GED) required.
• 1–3 years’ experience with office equipment and basic inventory methods.
• Knowledge of modern inventory control, materials management, and asset management practices.
• Ability to work on a stock picker elevated above 30 feet and operate warehouse equipment.
• Ability to maintain accurate computerized records and follow instructions.
• Possession of a valid driver’s license with a good driving record.

Responsibilities

• Create, manage, and monitor purchase orders for equipment, furniture, and supplies; renew/cancel rental contracts; process received items.
• Track and report incoming requests; locate material in warehouse using pick tickets and put-away reports.
• Support packaging of oversized items for mail distribution and coordinate shipping via USPS standards.
• Update inventory management systems; process invoices, POs, and contracts; generate reports.
• Assist with flag processes and ensure billing accountability for flags flown over the U.S. Capitol.

Job description

Target Hiring Range: $69,000 - $75,000

Department: Support Operations

Posting Date Range: 9/21/2026-10/5/2026

Pay Grade Range: $69000-$120750

Work Hours: 8:30 am - 5:30 pm

FLSA Status: Non-Exempt

Work Location Status: Onsite

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 11:59pm EST. Late applications will not be accepted.

Job Description

JOB OVERVIEW

The Senate Sergeant at Arms (SAA) is currently seeking a highly skilled and dedicated Logistics and Operations Specialist to join our Printing Graphics and Direct Mail (PGDM) team. In this role, you will be responsible for providing exceptional warehouse support, monitoring and tracking incoming requests, and maintaining accurate asset inventory using an asset management application. Your contributions will be crucial in managing all aspects of logistical processes, including effective communication, proficient utilization of warehouse equipment, and providing reliable Senate Fleet Vehicle transportation support for Senate materials, all aimed at delivering the highest quality of service and warehouse support to the Senate community. As a Logistics and Operations Specialist, you will also be tasked with a wide range of logistics and operations duties, primarily focused on managing and delivering various materials. This may include the delivery of office IT equipment, office furniture, consumable supplies, historical documents, and artifacts for Senate offices. Your responsibilities will extend to conducting inventories, staging, organizing, receiving, decommissioning, recycling, and disposing of items throughout the Senate complex. Furthermore, you will be responsible for daily tracking of warehouse and delivery activities and statistics for user requests. By joining our team, you will become an integral part of PGDM's vital support system for logistical needs. We value creativity, attention to detail, and a passion for delivering high-quality print materials.

Key Accountabilities/Essential Job Duties

Creates, manages, and monitors purchase orders (POs) for newly requested equipment, SAA furniture, and supplies; assists in renewal and cancellation of office equipment rental and maintenance contracts; performs the receiving process for PGDM and other SAA departments. Advises the originating office when equipment is received; places items in storage; processes equipment returned from other Senate locations and restocks reusable items. Monitors and tracks incoming requests, retrieving orders according to quantity and barcode while ensuring accuracy. Locates requested material in the warehouse by using a pick ticket (pull report) by location. Receives and stages Senate material in the proper location at the warehouse by using put-away reports, as well as closing pending procurement orders in the SAA inventory tracking system. Provides support to offices in the packaging of oversized items for mail distribution, as well as support in ordering and delivering boxes for customers. Employs knowledge of USPS standards for appropriate packaging, labeling, weighing, and addressing of priority packaging. Updates the SAA inventory management system; enters and updates systems and databases for tracking equipment and supplies; researches and processes invoices, POs, and contracts; keeps a pending file of all equipment ordered; generates reports. Handles all aspects of flag processes with Senate customers, the Secretary of the Senate, and AOC contacts, along with communication and tracking handled by other PGDM section participants to intake, fly, mail, and ensure billing accountability of flags flown over the U.S. Capitol. Processes flag orders using job management applications and reviews each flag for correctness before delivery to the constituent. Uses the mail system to calculate postage using postal ZIP code and weight and ships each flag to the mailer. Other duties, as assigned.

JOB SPECIFICATIONS

Required Education

High school diploma (or GED).

Required Work Experience

• One to three years of experience that provided familiarity with the operation of office equipment and a basic understanding of inventory methods.

Required Special Skills/ Knowledge

• Knowledge of modern inventory control, materials management, and asset management practices.
• Knowledge of, or ability to learn, procurement rules and regulations pertaining to the Senate’s financial and inventory management systems.
• Knowledge of office equipment, computers, relevant software and web applications, spreadsheets, and databases.
• Ability to work on a stock picker elevated above 30 feet above ground level.
• Ability to enter and keep accurate computerized records.
• Ability to test and make minor equipment repairs.
• Ability to understand and follow oral and written instructions.
• Ability to establish and maintain effective working relationships with supervisors, co-workers, and customers.
• Physical strength, agility, and dexterity required to perform the work.
• Ability to learn traffic routes and the locations of governmental buildings and installations in and around the Washington, D.C. area in confined spaces.
• Ability to communicate effectively.
• This position may require the incumbent to be available for sudden recall in response to emergency events affecting the Senate campus or community, which may include after-hours or weekend work, and to potentially deploy to alternate sites in support of the Senate’s contingency operations.
• Possession of a valid driver’s license for at least three years and a good driving record.
• Pallet jack certification.
• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.

Desired Qualifications

• Valid forklift certification with a commitment to maintaining certification.
• Proficiency in processing inventory requests, ensuring accuracy and efficiency.
• Familiarity with various shipping methods, enabling effective coordination of deliveries.
• Strong knowledge of receiving and warehouse practices, including safety, security, and standard customer service practices.
• Strong attention to detail, excellent organizational and communication skills, effective written and oral communication abilities, strategic thinking, and interpersonal skills.
• Knowledge of logistics policies and procedures.
• Ability to adapt and be flexible, working with Senate staff, offices, and committees.
• Ability to work well under pressure in a fast-paced environment and manage multiple tasks and deadlines.

Working Conditions

• Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during a lapse in appropriations, in inclement weather, on holidays, and during late-night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted.
• This position directly supports essential services of the U.S. Senate. As such, this position requires the employee to be available and prepared to work during a lapse in appropriations, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.
• The person in this position needs to occasionally move, bend, crawl, and stand for long durations.
• Frequently moves boxes and equipment weighing less than 50 pounds for various needs.
• Work exposes the employee to excessive noise.
• Work requires operation of powered industrial trucks such as forklifts, pallet jacks, and scissor lifts.
• Work requires the employee to wear uniforms.

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:

• Be a U.S. citizen;
• Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C.
• 1324b(a)(3)(B);
• Be (i) admitted as a refugee under 8 U.S.C.
• 1157 or granted asylum under 8 U.S.C.
• 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
• Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.

Benefits At-a-glance

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW .

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.