Logistics and Administrative Coordinator

Insight Global; Thurmont (MD); On-site; USD 55,000 - 64,000; Full time

Job summary

An established industry player is seeking a Logistics and Administrative Coordinator to streamline production and delivery processes. This role involves creating efficient schedules, managing logistics inquiries, and collaborating with various teams to optimize operations. The ideal candidate will have strong administrative experience and excellent communication skills, ensuring all stakeholders are informed and satisfied. Join a dynamic team focused on achieving operational excellence in the construction and manufacturing sectors, where your contributions will directly impact productivity and service quality.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 5+ years of related administrative experience required.
• Strong communication and organizational skills needed.

Responsibilities

• Create efficient production and delivery schedules for the plant.
• Coordinate with haulers and manage logistics inquiries.
• Generate reports to track service levels and production efficiencies.

Skills

Administrative experience

Communication skills

Attention to detail

Time-management skills

Proficiency in Microsoft Office

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Logistics and Administrative Coordinator

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This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $64,000.00/yr

Direct message the job poster from Insight Global

1. Create efficient production and delivery schedules for the plant, field, and haulers, considering customer demand, plant capacity, material availability, delivery costs, routing, and hauling restrictions.
2. Handle requests for schedule changes or material corrections from various sources, assess the impact, and inform all relevant parties once changes are approved.
3. Coordinate with third-party haulers and the plant, acting as the main contact for scheduling and logistics inquiries.
4. Use scheduling and logistics software to manage data related to customer schedule requests, extra materials, package billing, and other scheduling or delivery details.
5. Ensure all stakeholders are informed about production schedules, box truck deliveries, delivery times, permits, escort requirements, and special situations like prototypes or long lead-time materials.
6. Collaborate with cross-functional plant teams, including production, customer support, materials, quality, and accounting, to achieve operational goals.
7. Generate and analyze reports to track service levels, freight costs, and production efficiencies.
8. Manage delivery resources to meet customer demand while optimizing efficiency and cost.
9. Process miscellaneous tickets, returns, extra materials, package billing, and delivery invoicing on a weekly/daily basis. Review and approve third-party hauler invoices before payment.
10. Assist with processing Employee Sales as needed.

REQUIRED SKILLS AND EXPERIENCE

• At least 5 years of related administrative experience.
• Excellent verbal and written communication skills, with the ability to build and maintain customer relationships.
• High accuracy and attention to detail. Strong time-management and organizational skills.
• Results-oriented, able to juggle multiple priorities and adapt to changing demands.
• Eager to learn and proactive. Capable of working independently and as part of a team.
• Proficient in Microsoft Office suite, especially Excel, Outlook, and Word.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative, Manufacturing, and Management

Industries

• Construction, Manufacturing, and Furniture and Home Furnishings Manufacturing

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Inferred from the description for this job

• Medical insurance
• Vision insurance
• 401(k)

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