Administrative Coordinator – Health Care Delivery

Planned Parenthood of Northern New England; Manchester (NH); Remote; USD 10,000 - 60,000; Full time

Job summary

Join a mission-driven organization dedicated to reproductive rights and health as an Administrative Coordinator. In this role, you will provide essential support to the Health Care Delivery team by managing records, scheduling events, and ensuring compliance across health centers. This position offers a collaborative work environment where your contributions will directly impact the accessibility of high-quality health care services. With opportunities for professional growth and a commitment to diversity, this role is perfect for those looking to make a meaningful difference in their community.

Benefits

Paid Time Off

Paid Parental Leave

Medical, Dental & Vision Insurance

403b Retirement Plan

Employee Assistance Program

Employee Referral Bonuses

Employer Paid Short Term Disability

Life Insurance

Travel Mileage Reimbursement

Collaborative Work Environment

Qualifications

• 1-2 years relevant experience in administrative support.
• Proficiency with MS Office365, especially Excel.

Responsibilities

• Maintain records and contracts, scheduling and managing events.
• Gather and report data, ensuring smooth communication between departments.

Skills

MS Office365

Project Management

Communication Skills

Interpersonal Skills

Education

Bachelor’s Degree (BA/BS)

Tools

Excel

Job description

POSITION TITLE:

Administrative Coordinator – Health Care Delivery

LOCATION

Remote in Maine, New Hampshire or Vermont

HOURS:

Full Time, 37.5 hours/week, Hourly (Non-Exempt)

UNION MEMBERSHIP:

This position is represented by AFT union in NH/VT & MSEA union in ME

POSITION PURPOSE:

The Administrative Coordinator provides essential administrative and organizational support to the Health Care Delivery (HCD) team by maintaining records and contracts, scheduling and managing events, gathering and reporting data, and ensuring smooth communication between departments. The role also involves supporting various projects, assisting with reports and tracking progress, and helping ensure compliance and operational consistency across health centers.

YOUR DAY-TO-DAY RESPONSIBILITIES:

• Create, update & maintain documents to assist staff
• Create and improve systems that provide interdepartmental visibility of work, projects, and resources
• Gather and tabulate data on a routine basis for various initiatives related to health care delivery and centralized operations
• Schedule & coordinate logistics for Health Care Delivery meetings, Health Center Manager Meetings, Clinician Meetings, trainings and other events
• Coordinate the gathering and responses to patient grievances and patient & staff satisfaction surveys
• Oversee off-site storage processes, including record retrieval requests and destruction
• Update website and SharePoint page for health centers and health center operations
• Participate in new project development and the implementation of project related activities for the department
• Assist senior staff with project-specific activities in a timely manner, develop project plans, compile and analyze data, produce reports, maintain project plans, and schedule meetings

JOB PERKS:

• Work with a dedicated team of professionals
• Collaborative Work Environment – PPNNE upholds high workplace values and patient service standards, fostering respect, engagement, and teamwork
• Gain experience with a trusted leader in affordable, high-quality health care
• Travel Mileage Reimbursement
• Make a difference by providing patients with access to high-quality & essential health care services

COMPENSATION:

• Pay Range varies based on experience: $23.61 – 26.58 per hour/year for 0-6 years; up to $31.76 for 15+ years of experience

BENEFITS:

• Up to 3 weeks paid time off (increases with tenure) & up to 10 Paid Holidays
• Paid Parental Leave
• Medical, Dental & Vision Insurance
• PPNNE Funded Health Reimbursement Account
• 403b retirement plan with 2% employer match
• Employee Assistance Program
• Employee referral bonuses
• Employer Paid Short Term Disability & Life Insurance

KNOWLEDGE, SKILLS AND ABILITIES:

• Bachelor’s Degree (BA/BS) preferred plus 1-2 years relevant experience, or equivalent
• Proficiency with MS Office365, especially Excel
• Experience with project management tools and concepts
• Strong communication skills
• Ability to travel within the PPNNE region
• Ability to work independently
• Effective interpersonal skills

WHY JOIN PPNNE?

• Be part of a mission-driven organization committed to reproductive rights and health
• Contribute to making sexual and reproductive health care accessible to all

Interested applicants please submit a cover letter and resume by visiting our website at https://jobs.lever.co/ppnne.

Planned Parenthood of Northern New England welcomes diversity & is an Equal Opportunity Employer