Administrative Coordinator Senior

Intermountain Healthcare; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an organized Administrative Assistant to provide essential support to small departments. In this role, you will manage correspondence, schedule appointments, and maintain filing systems while ensuring efficient office operations. Your ability to prioritize tasks and communicate effectively will contribute to a collaborative and productive environment. This position offers a competitive hourly wage and a comprehensive benefits package aimed at promoting overall well-being. If you're ready to make a significant impact in a supportive setting, this opportunity is perfect for you.

Qualifications

• 1 year of experience in an administrative role is required.
• Proficiency in Microsoft Office Suite is a must.

Responsibilities

• Provide administrative support such as correspondence and scheduling.
• Maintain filing systems and prepare meeting agendas and minutes.

Skills

Microsoft Office Suite

Clerical Procedures

Communication Skills

Time Management

Education

High School Diploma

Bachelor's Degree in Business Administration

Job description

Job Description:

This position provides and oversees a variety of semi-routine clerical and specialized administrative functions generally of a critical or confidential nature for one or two small departments, clinics, or mid-level managers and may be assigned administrative or support related projects that are narrow in scope and complexity. This role is assigned to those with a primary responsibility to provide traditional administrative support such as preparing and composing correspondence, memoranda, reports, etc. This position screens telephone calls, receives and directs visitors, resolves routine inquiries, schedules and maintains calendar of appointments and schedules, prepares and distributes minutes of meetings, and operates a personal computer and appropriate software to create documents, presentations, etc.

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule travel, meetings, and appointments for managers or supervisors.
• Prepare agendas and schedules for meetings.
• Record and distribute minutes or other records for meetings.
• Maintain office supplies and coordinate maintenance of office equipment.
• Maintain a system for recording expenses.
• Successfully prioritize and perform multiple projects, tasks, and assignments while ensuring their effective and timely completion.
• Provide assistance, guidance, and direction to visitors, patients, staff and vendors entering the Administration area. Ascertain the nature of their business; assist and/or direct them to various locations in the hospital when appropriate.
• Call for escort when necessary.
• Follow through on routine matters without supervision. Through experience, know which matters can be handled alone and which should be referred to others, such as, responding to inquiries that require interpretation of hospital/administrative office policy, practices, procedures and guidelines whenever possible to conserve senior teams time. Keep assigned senior team members informed of these situations, in a timely manner.

Minimum Qualifications

• High School Diploma or equivalent.
• Minimum of one (1) year of experience in an administrative role.
• Proficiency in Microsoft Office Suite or related software.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Preferred Qualifications

• Bachelors degree in Business Administration or related field.
• At least two to five (2-5) years of experience in an administrative role.

Physical Requirements:

• Interact with others by effectively communicating, both orally and in writing.
• Operate computers and other office equipment requiring the ability to move fingers and hands.
• See and read computer monitors and documents.
• Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.
• May require lifting and transporting objects and office supplies, bending, kneeling and reaching.

Location:

Peaks Regional Office

Work City:

Broomfield

Work State:

Colorado

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$25.64 - $39.05

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we usethe artificial intelligence ("AI") platform, HiredScore to improve your job application experience.HiredScore helps match your skills and experiences to the best jobs for you. WhileHiredScore assists in reviewing applications, all final decisions are made byIntermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.