Local Office & Fleet Operations Specialist

Terracon; Abilene (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

Terracon is seeking an Local Office Administrator to oversee daily office operations in Abilene, TX, including coordinating maintenance, supplies, onboarding, and visitor reception. The role also supports fleet management, project coordination, and marketing material preparation.

The ideal candidate has at least 1 year of administrative experience, a high school diploma, and may require a valid driver’s license.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year administrative experience required.
• A valid driver’s license with acceptable violation history may be required.

Responsibilities

• Oversee daily general office operations such as ordering office supplies, scheduling equipment maintenance, greeting visitors, onboarding new hires, and coordinating workstation setup.
• Coordinate local office events, trainings, onboarding, and communications about benefits enrollment and engagement surveys.
• Resolve general office questions such as timesheets and provide administrative support for marketing materials.
• Support fleet management tasks including vehicle rentals, registrations, insurance cards, PO/invoice processing, and DOT regulatory compliance.
• Assist project managers with document tracking, status reports, and drafting reports.
• Assist in reviewing local office performance on cost factors like asset utilization and fuel card issuance.
• Support telematics program administration for vehicles/equipment.
• Ensure safety rules and quality standards are followed and participate in pre-task planning.

Skills

Office administration

Fleet management

Marketing support

Project coordination

Employee onboarding

Budget coordination

Education

High school diploma

Job description

Terracon is seeking an Local Office Administrator to oversee daily office operations in Abilene, TX, including coordinating maintenance, supplies, onboarding, and visitor reception. The role also supports fleet management, project coordination, and marketing material preparation.

The ideal candidate has at least 1 year of administrative experience, a high school diploma, and may require a valid driver’s license.