Live Music Production & Events Coordinator

Westminster University; Salt Lake City (UT); On-site; USD 42,000 - 62,000; Full time

Job summary

Westminster University in Salt Lake City, UT is seeking a Music Production Coordinator to manage all production needs for performances at the Florence J. Gillmor School of Music. The role coordinates logistics, scheduling, and resources to ensure high-quality events.

You will supervise student technicians, collaborate with faculty and WPAC teams on audio, visual, and stage elements, and support concerts, recitals, and masterclasses with occasional evening and weekend work.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• Proven administrative and event production experience.
• Excellent time management skills and ability to multi-task and prioritize work.
• Experience with performing arts event planning and management.
• High degree of accuracy and attention to detail.
• Ability to work independently.
• Proficient knowledge of audio-visual needs in the performing arts building.

Responsibilities

• Hire and supervise venue technician student employees.
• Manage venue technician work assignments and schedules.
• Track student employee hours, approve hours, and manage student employment budget allocation.
• Supervise contractors and external vendors as needed.
• Coordinate all music events in Coursedog with WPAC Operations Manager, including private lessons schedules, music performances and dress rehearsals.
• In conjunction with applied music faculty, manage private lesson scheduling.
• Support WPAC scheduling processes for music ensembles, concert series, and sponsored events.
• Assist and collaborate with the WPAC production teams on technical elements for all music productions.
• Attend production meetings, technical rehearsals, and performances, as assigned.
• Communicate with Director of Music, Ensemble directors and other production directors to organize and implement all audio, visual, lighting and other production needs for concerts.
• Coordinate with WPAC Operations Manager on contracts and payments for musicians performing on the concert series, opera productions, and other guest artists.
• Coordinate with Director of Music Technology on A/V student employee work assignments and ATD Theatre/Dance for back of house student employee work assignments.
• Maintain audio and visual systems in WPAC facilities.
• Schedule piano maintenance and other instrument and equipment maintenance.
• Maintain a safe working environment, including instructing student crews in safety procedures and equipment use.
• Organize equipment storage areas and backstage venue spaces.
• Provide audio-visual support for all music productions including ensembles, concert series, and recitals.

Skills

Time management

Event coordination

Independent work

Audio-visual knowledge

Multi-tasking

Communication

Budget tracking

Education

Associate degree

Tools

Coursedog

A/V equipment

Job description

Westminster University in Salt Lake City, UT is seeking a Music Production Coordinator to manage all production needs for performances at the Florence J. Gillmor School of Music. The role coordinates logistics, scheduling, and resources to ensure high-quality events.

You will supervise student technicians, collaborate with faculty and WPAC teams on audio, visual, and stage elements, and support concerts, recitals, and masterclasses with occasional evening and weekend work.